OptimiDoc

Basic setting of scan workflow:

• Title - workflow name
• Description - description of HotFolder (optional)
• Enabled - if the Enabled check-box is check than the HotFolder will be enabled.
• Path - path to the Hot folder. It required to add full control right to this folder for IIS_IUSRS.

Output option defines the document processing and distribution.

• Image processing
• Auto-detection of page orientation - the system automatically the orientation of each page and corrects it if needed.
• Splitting facing and dual pages - recognition and layout analysis are then performed separately for each page.
• Automated image de-skewing - automated image deskewing is an essential document imaging function which is applied to scanned documents requiring compensation for image skew. It does not require leading edge borders or lines.
• Image despecking - when scanning poor to medium quality documents, you may get very noisy images with lots of dots speckles on them. These speckles, when they appear close to letters or numbers, may affect quality of OCR. This feature removes such noise.
• Texture filtering - Texture filtering technology helps to filter out background “noise” such as color and texture, accuracy for difficult to read documents such as newsprint, color documents, faxes, and.
• Separation
• OneDocument - scanned documents will processed as one document.
• BarCode - scanned documents will be separated to multiple documents by barcodes. Barcode represents first page of new document.
• Remove page with barcode - OptimiDoc removes the page with barcode
• BlankPage - scanned documents will be separated by blank page. Blank page is automatically removed.
• One Document with Barcode - scanned documents will processed as one document with barcode recognition.
• Remove page with barcode - OptimiDoc removes the page with barcode
• Filename
• Name - name of final document
• Type - type of final document
• OCR recognition mode - type of recognition processing.
• Accuracy - accurate mode for achieving the highest quality of recognition.
• Speed - designed for high-volume document processing.
• OCR language - language of document. It recommend to select just language of scanned document for better result of recognition.
• Save metadata - system parameter and scan workflow parameters will be saved to selected document format Json/Xml.
• Json
• Xml
• CSV
• Destination - definition of scanned document storage

Each HotFolder can has assigned none, one or multiple scan parameters (max. 5). Such assigned parameters can be used in document name, destination or saved as metadata. The parameter values are taken from hot folder sub folders.

Add parameter

1. To add scan parameter Click on button.

2. Define the parameter settings:

• Title - name for parameter which will be used in folder or file name definition.
• Login - name of subfolder represent user login. Can be used only one login parameter per hot folder. Thanks to this user can be identified and user system parameter can be used.

3. Click on Save

Remove parameter

To remove parameter Click on button. Order - defines level of subfolder. (<hotfolder>\<1>\<2>\...)

                    Example of folder structure:

Using Zone OCR, multiple zones of a document can be selected from which the contents can be used as meta data. These zones can either contain plain text or barcodes. The data extracted from these zones can be used as meta data in any other property field, File or Folder name. It is also possible to use barcodes to separate jobs.

To manage OCR zone Click on .

Zone OCR designer is described here: Zone OCR designer