OptimiDoc

OptimiDoc is a solution which ensures you the control above company print, copy and scan operations. Thanks to advanced print and scan functionality makes easier and faster everyday work for your employees. With secure access to devices protect your company data against theft. Finally, lets you look at the detailed report of print services cost with split to devices, departments, users and departments.

  Cost minimization

  Cost minimization

• Complete overview of print costs with detailed report about each user or device.
• Automation of incoming document by scanning processes with barcode and OCR support.
• Easy integration with existing customer systems without additional extensions.

• Secured devices and document until the user authentication by card, PIN or Login&Password.
• Control of printed documents by administrator with details about the job such as preview of document.
• Secured data transfer between computer and printer by SSL protocol usage.

   Productivity enhancement

  Environmental

• Print on any device with finishing options definition like a stapling or duplex printing directly on the device.
• Direct scanning from device into searchable PDF or Word.
• Small administrative requirement without having to install any applications on workstations and subsequent administration.

• Paper consumption minimized by finishing options and pull print.
• Less color toner consumption with the option to convert documents to black&white on device panel.
• Control of user responsibility by reporting.

SECURITY

OptimiDoc Security lock the multifunctional printer against unauthorized people. By security you can minimize printing costs and mainly protect your documents before  stealing or  copying.

• Card system— with OptimiDoc you can connect to the multifunction device a card reader and allow to users the authentication by their cards. OptimiDoc supports various card standards and thanks to this users can use already used cards from other systems. Users can also authenticate themselves by PIN, Login&Password or by the combinations.
• Secured data transfer— OptimiDoc uses SSL protocol for communication with devices and also for print data transfer from user station to device.  All data are then encrypted and secured.

PRINT

OptimiDoc Print offers users easier and faster printing on any device. The user is not limited anymore to a particular device where she sent the job and at the same time she sets the final form of the document on the device.

• Jobs management— directly on multifunctional device the user can manage her print jobs. Also she can see detailed information about each job like a name, number of pages or complete document preview. Before printing she can specify if the documents should be printed black&white, two sided or stapled.
• Pull print and follow me—all print documents are sent to OptimiDoc server. There remains stored until the user requests them on the device. At the same time OptimiDoc knows from which device is the user connected and can send documents to a specific device where the user has requested.

SCAN

Scanning ensures digitalization of your documents by embedded application directly on the multifunction device. Subsequently, these documents can be processed and stored in your repositories.

• Image enhancement —  It can de-skew documents, clean up, or separate facing dual pages without any required manual assistance.
• Document conversion— OptimiDoc converts scanned documents to more than 10 file types including Microsoft Word, Excel or searchable PDF/A.
• Barcodes and document separation— for bulk scans processing OptimiDoc supports the barcode recognition or separation of documents by blank page.¨
• Multiple destinations— optional documents naming and support of multiple destinations like a folder, email, Microsoft SharePoint or Google Drive allows user to route the document exactly where she wants.

REPORTING

Reporting helps you to get overview about the printing services and printing cost with split to user or device.

• Web reports— by web reports you create fast overview of cost per device, location, users oand department. Such report can be used by administrator or each user which can check own costs.
• Excel reporting—OptimiDoc allows you to export data directly into Microsoft Excel. Together with pre-built report templates you can then monitor paper consumption, usage of duplex printing or even utilization of equipment in different days and hours.
• Print monitoring— monitoring provides overview about actual printing in you organization with information who and what is printing. At the same time administrator may also look on the preview document and make it so that no one is printing private documents.

DEVICE MONITORING

Monitoring of device status regularly checks the individual statuses of the devices and consumables. Thanks to this, the administrator via web interface gets information about the print environment and simply responds to arising problems. Within the scope of monitoring, it is possible to monitor the information about device status, paper level in the individual containers, toner level, etc.

• Notification system - Within the scope of the notification system, it is possible to configure regular notification to e-mail in case of a change of device status or drop of consumables below the pre-defined level. The email can contain information about a specific device on which the problem has occurred, but also a detailed description of the problem or type of consumable, which should be replaced. By deployment of the notification system, it is possible to forego failures of individual print devices or to ensure quick resolution of faults.