E-mail OCR provides you with functionality similar to Scan workflows or Hot folders, but instead of being applied to a scanned document(on device itself) or contents of the hot folder, it is applied to the attachments of the email which you are sending to a specific email address and then by return you'll receive your scanned document to your mailbox, folder or any other destination used in Scan workflow. It comes handy especially on the go, for example when you're out of the office and need your PDF file in DOC format, etc. Hence the name E-mail OCR, because you can take functionality of your scanner with you, wherever you are.






E-mail OCR settings


E-mail ORC flow uses previously created Scan workflow to process e-mail attachment. So you can create new Scan workflow particularly for e-mail OCR or use current one. While creating or using created Scan workflow don't forget where you have specified, that the document should be stored or sent. You can also create new or use created Destination for Scan workflow.

Users are identified by their email address, if the email address is not recognized among registered users, attachments are not processed.



Basic setting of e-mail OCR:

  • Title - e-mail OCR flow name
  • Type - IMAP or POP3
  • Server - IP address or domain name of mail server
  • Use SSL - enable/disable SSL
  • Port - server port number
  • Login - login name for mailbox - from where will be attachment picked up and processed.
  • Password - password for mailbox.
  • Process by flow - select Scan workflow by typing its name into the field



New E-mail OCR

To add E-mail OCR flow to OptimiDoc system Click on button.


Edit E-mail OCR

To edit the E-mail OCR flow Click on button and change the settings.


Delete E-mail OCR

To delete the E-mail OCR flow Click on button.




Notes:


Problem description:

Which types of files are possible to process via  E-mail OCR?


Solution:

E-mail OCR processes PDF, JPG and TIFF files.