Security

User authentication
  • Web interface
    • Login&Password
  • Multifunctional device
    • Card
    • User list*
    • PIN
    • Login&Password
    • Single Sign On with others authentication applications**
    • External authentication**
    • Card & PIN
    • Card & Login&Password
    • Card or PIN
    • Card or Login&Password

* Xerox and Hewlett-Packard only

** Xerox only

Access rights
  • Web interface
    • Administrator
    • Local administrator
    • Manager
    • Department manager
    • User
  • MFP device
    • Copy
    • Print
    • Scan
    • Color copy/print
    • Scan workflows
    • Print connectors

Automatic card assignment
  • Automatic card assignment by user PIN or Login&Password on device panel.

Print

Incoming print queues to OptimiDoc
  • Supported standards
    • IPP(s)
    • LPR/LPD

OptimiDoc print queue types
  • Direct queue – print jobs are printed directly on specified device
  • Secured queue – print jobs are hold on server until user authenticates and requests the jobs

Supporter job delivery to device
  • IPP
  • IPPs
  • IPP (HTTP 1.0)
  • Xerox PullPrintAPI
  • JetDirect
  • LPR

Print job management
  • Automatic unprinted jobs removal in predefined period (days)
  • Automatic printed jobs removal in predefined period (days)

Print terminal
  • Browse of unprinted and printed jobs
  • Print of selected/all print jobs
  • Delete of selected jobs
  • Job detail
    • Full preview*
    • First page preview**
    • Number of pages
    • Job name
    • Owner
    • Date
  • Finishing options
    • Force BW
    • Force simplex/duplex
    • Number of copies
    • Stapling
    • Punching

Print terminal is supported on Konica Minolta devices or Xerox devices or Hewlett-Packard devices defined in Supported devices section. Finishing options need to be supported by device.

* Xerox and Hewlett Packard only

** Konica Minolta only

Print connectors
  • Archives
    • Mailbox
    • Google Drive*
    • Folder (SMB)*
    • Dropbox*
    • OneDrive
    • Shared Queue
  • Access to connectors based on groups

* Xerox and Hewlett Packard only

Print rules

Triggers:

- authentication on device

- print job delivery to printer

Conditions:

- User

- Login

- Department

- Group

- Device

- Job name*

Actions:

- Force duplex*

- Force BW*

- Reject operation

* Job delivery trigger supported only and supported only on devices with finishing options support.

Scan

Scan processes
  • Max. amount of scan processes: unlimited
  • Max. amount of scan parameters per scan process: 6

Access rights

  • Access to scan processes based on groups

Scan settings
  • Scan settings (fix/optional)
    • Resolution
    • Duplex
    • Paper format
    • Separated scan**
    • Color

*Scan settings are supported on Konica Minolta devices or Xerox devices or Hewlett-Packard devices defined in Supported devices section.

**Separated scan is not supported with output formats: jpg.

Scan parameters
  • Scan parameters can have a default value and can be optional or required
  • Scan parameters types:
    • String
    • Number
    • Boolean
    • Date
    • Internal list
    • External list CSV/JSON/XML
    • User list (email, login, name)
    • SharePoint list
  • Scan parameter can be used in destination definition of name of final document.

*Scan parameters are supported on Konica Minolta devices or Xerox devices or Hewlett-Packard devices defined in Supported devices section.

Image enhancement
  • Auto-detection of page orientation
  • Splitting facing pages and dual pages
  • Automated image de-skewing
  • Image despeckling
  • Texture filtering
  • Blank page removal

Barcodes recognition
  • Supported barcodes

1D codes

    • Codabar
    • Code 128
    • Code 39
    • Code 93
    • EAN 8
    • EAN 13
    • IATA 2 of 5
    • Industrial 2 of 5
    • Interleaved 2 of 5
    • Matrix 2 of 5
    • Patch
    • PostNet
    • UCC-128
    • UPC-A
    • UPC-E

1D barcodes with checksum

    • Code 39
    • Interleaved 2 of 5
    • Codabar

1D barcodes with supplemental

    • EAN 8
    • EAN 13
    • UPC-E

2D barcodes

    • PDF417
    • Aztec
    • DataMatrix
    • QR Code

Recognized barcodes can used in destination definition of name of final document.

Operations up to barcodes
  • Barcodes substring extraction
  • Barcodes separation by character
  • Barcodes conversion by conversion table

Bulk scan separation
  • Separation by:
    • Blank page*
    • Barcode

* not supported with Zonal OCR

Document export
  • compact PDF/A (*.pdf)
  • searchable PDF/A (*.pdf)
  • PDF (*.pdf)
  • Microsoft Word (*.docx and *.doc)
  • Microsoft Excel (*.xlsx and *.xls)
  • Microsoft PowerPoint (*.pptx)
  • Rich Text Format (*.rtf)
  • Text (*.txt)
  • JPEG image (*.jpg)*
  • Multipage TIFF (*.tif)

* JPEG image export format doesn't support Barcodes recognition, Image enhancement, Document separation, Separate scan.

Zonal OCR
  • Zones types
    • Text zone
      • Support of regular expressions
      • Definition of zone page
    • Barcode zone
      • Support of regular expressions
      • Definition of zone page

Zone can used in destination definition of name of final document.

Destinations

Every scan workflow can have assigned one destination.

  • Folder/SMB/DFS
  • FTP*
  • Email
  • SharePoint*
  • Google Drive*
  • Script
  • OptimiDoc
  • DropBox
  • One Drive
  • One Drive Business

* Destination is not supporting the automatic folder or subfolder creation.

Image processing form folders (HotFolders module)
  • Input formats
    • PDF
    • TIF
  • Input parameters for subfolders name
    • Maximally 5
  • Parameters types
    • User
    • Text

Reporting

Xerox JBA accounting
  • Supported operations
    • Print
    • Scan
    • Copy
  • Copy/print information
    • Number of pages (supported 3level accouting)
    • Format
    • Number of sheets
    • Price
  • Scan information
    • Number of pages
    • Price

*JBA accounting is supported on Xerox devices with JBA.

Konica Minolta OpenAPI accounting
  • Supported operations
    • Print
    • Scan
    • Copy
  • Copy/print information
    • Number of pages
    • Size
    • Number of sheets
    • Price
  • Scan information
    • Number of pages
    • Size
    • Price

Accounting by job analyzer
  • Supported operations
    • Print (PCL/PS languages)
  • Print information
    • Number of pages*
    • Format
    • Price

*In  case of minimal color coverage can be the page detected as a black&white.

Web reports
  • Reports by
    • User
    • Department
    • Device
    • Location
    • Days
  • Report content
    • Number of pages
    • Number of scans
    • Number of sheets
    • Price
  • Supported filters
    • Date from/to
    • User
    • Department
    • Device
    • Location

Excel reports
  • Reports by
    • User
    • Department
    • Device
    • Location
    • Days
  • Report content
    • Number of operations
    • Number of pages
    • Number of scans
    • Number of sheets and paper format
    • Workload in hours and days
    • Utilization of duplex or color print
    • Price
  • Supported filters
    • Date from/to
    • User
    • Department
    • Device
    • Location

Automatic reporting

Automatic report generation to multiple email address

  • Definition of email:
    • Receivers emails
    • Email subject
    • Email body
    • Localization
  • Time period
    • Last month
  • Supported formats
    • Excel
  • Supported filters
    • User
    • Department
    • Device
    • Location

Accounting information export
  • Supported formats
    • XML
    • CSV
    • HTML
  • Supported filters
    • Date from/to

General

User management
  • Internal user database
    • Synchronization with multiple Active Directory *
      • Synchronization of user login, name, email, department**, PIN and card.
    • Synchronization with CSV file

* Server needs to be added to domain

** Department is synchronized from organization unit or selected user account field

Automatic PIN generation
  • Automatic PIN generation with distribution to user email
    • PIN length definition
    • Filter for generation of PIN just to users without PINs or without Card
    • Email content definition

Terminal cobranding (web terminal only)
  • Color change
  • Logo upload