Scanning workflows are defined by destinations, parameters and an actual scanning workflow. In this example we will create a basic scanning workflow which will send a document to authenticated user in Microsoft Office Word format via email. This part does not describe all possible options of scan workflows. To see a detailed description, see Scan Workflows.


As a first step we need to create a destination which will be used in a workflow.


To create a destination please follow these steps:


1. Open the section Scan > Scan destinations and Click on button  to add a new scan workflow.



2. In Create scan destination, set the following parameters:

- Title - name of destination

- Type - select Email for delivering documents to user's email

- SMTP server - IP address or DNS name of SMTP server via which email will be sent

- Port - port of SMTP server

- Use SSL - check if the SSL communication is required by the SMTP server

- Login - user login to SMTP server (if not required leave empty)

- Password - user's password

- Sender - sender's email address

- Recipient - email address to which the email shall be sent. You can use the parameter [user_email] which will be automatically replaced by the email of the authenticated user.

- E-mail subject - subject of the email

- Email body - body of the email



3. Click on SAVE.





After the destination is created of we need to create a scan workflow as well:


1. Open the section Scan >  Workflow list and click on  button.


2. In Create/ Edit scan workflow dialog fill in the following settings:


- Title - enter the name of workflow

- Icon - select the icon of workflow



In scan settings unlock the sides, media size and separate scan by click on the button .


Skip the parameters and OCR zones.


In output options fill following settings:


- Filename - enter the name of file. In our case we will use the parameter [timestamp] which will be replaced by current timestamp.

- Filetype - select *.docx (Microsoft Word)
- Save metadata - none

- Destination  - choose User Email created in previous step

- Image processing - select the operation which shall be done up to the scanned document

- Separation - choose one document

- Removal blank pages - choose include all pages

- OCR recognition mode - choose accuracy

- OCR language - select the language of document which you want to proceed






3. Click on SAVE when done.