Device list is used to define and manage the devices connected to OptimiDoc. Every device needs to be added to OptimiDoc before it can be used.




Devices operations

To add a device to OptimiDoc, click on the  button and enter settings.

To edit existing device, click on the button and change the settings based on Device settings.

For more options, click on the button to pop-up a menu with the following options:



Device settings


Device settings contains the following information:


Device type


  • Konica Minolta/Develop - OpenAPI capable device
  • Xerox - ConnectKey, EIP (Extensible Interface Platform) devices
  • Hewlett-Packard Enterprise - FutureSmart 3, 4 or 5 and OXPd platform support
  • HP Pro device
  • Lexmark - FW 4, 6, 7, ESF (Embedded Solution Framework)
  • EPSON - EOP 1.1 and higher (WorkForce, MFP, PCL/PS device)
  • Ricoh - SmartSDK, SOP G2 and G2.5 devices
  • Fiery - Fiery Digital Print Server
  • Canon - MEAP support, starting from FW version 4.8 and PF (platform version) 302 - Ewloe series, Web
  • Network device - device with ethernet and IPP delivery


License


  • Full - this license type allows you to use all functionalities on the MFP
  • Print - this license type allows you to use only printing functionalities on the MFP
  • Capture - this license type allows you to use only scan functionalities on the MFP
  • Without license - non-licensed device, will be created only in the system but terminal will not be installed on the device
  • Network device - available only for "Network device" type


General


  • Name - a unique name of the printer. Use any information that will make it easy to identify the printer throughout OptimiDoc
  • Location - optional information about the printer's location
  • IP address - device IP address. The IP address must be unique in OptimiDoc
  • Model - device model (by clicking the icon next to the text field, device model will be automatically detected).
  • Serial number - serial number of the device
  • Secure communication - prefer encrypted communication between MFP and server.
  • Use accounting - using this option, accounting information will be downloaded to OptimiDoc

Important

To ensure factual secure communication, HP requires server certificates to be installed in Certificate Management.



Terminal - Konica Minolta, Develop, Xerox, Hewlett-Packard, Lexmark, Epson, Ricoh, Canon


  • Device authentication - enable or disable authentication to the device. When checked users must login to use the device
  • Authentication method - authentication type of user interface embedded in device.
    • User list - users authenticate by selection of their name from user list.Can be used only without the authentication to device
    • PIN - users authenticate by PIN number
    • Login and Password - users authenticate by primary login name and password
    • SingleSignOn - user information is obtained from 3rd party systems like YSoft SafeQ or Equitrac
    • Card - user authenticates by card
    • Card or PIN - user authenticates by card or PIN
    • Card and PIN - user authenticates by card and PIN (dual authentication)
    • Card or Login & Password - user authenticates by card or Login & Password
    • Card and Login & Password - user authenticates by card and Login & Password
    • External authentication - special method for authentication from external devices. For implementation of this functionality customization is required.
  • Card assignment - selection of authentication method for user card assignment functionality
  • Localization - force the language of the embedded user interface
  • Display settings - selection of default tab




Advanced - only for Konica Minolta, Develop, Xerox, Hewlett-Packard, Epson, Ricoh


  • Login - MFP administrator login name
  • Password - MFP administrator password
  • Separate application registration - on the device panel there will be two registered application icons: one for scanning and the other for print. Available on Xerox
  • OptimiDoc as default application - OptimiDoc embedded application is started immediately after a user logs to a device. Available on Xerox and HP Ent.
  • Print All - option to enable print all items after user authenticates.
  • Use preauthorization - option to enable Xerox preauthorization. This is mandatory to support access rights for Xerox devices.
  • Delivery Type - selection of print protocol for job delivery. We recommend using LPR protocol


Tags


For selecting tags, the user needs to click on them; their background color will change after that from grey to color which was selected when the user was creating the tag. This indicates that the tag was assigned to the device. Click again to unassign the tag. It is possible to assign more or even all listed tags to the device.