Security

User authentication

Web interface: Login&Password

Multifunctional device: please check device comparison part

Access rights

Web interface: Administrator, Local administrator, Manager, Department manager, User

Multifunctional device: Copy, Print, Scan, Color copy/print, Scan workflows, Print connectors
*Supproted access right could be different based on device model and manufacturer

Print

Incoming print queues to OptimiDoc

Supported standards: IPP(s), LPR/LPD

Other channels: Web submit

OptimiDoc print queue types

Direct queue – print jobs are printed directly on specified device

Secured queue – print jobs are hold on server until user authenticates and requests the jobs

Supporter job delivery to device

Supported standards: IPP/IPPs/ IPP (HTTP 1.0), Xerox PullPrintAPI, JetDirect, LPR

Print jobs maintenance

Automatic unprinted jobs removal in predefined period (days)

Automatic printed jobs removal in predefined period (days)

Print terminal

Browse of unprinted and printed jobs

Print of selected/all print jobs

Delete of selected jobs

Search between files and folders in the current directory**

Job detail: Full preview, First page preview, Number of pages, Job name, Owner, Date

Finishing options: Force BW, Force simplex/duplex, Number of copies, Stapling, Punching
*Supproted print termianl feautres could be different based on device model and manufacturer

** Available only on HP Enterprise and Xerox

Print terminal

Archives: Mailbox, Google Drive*, Folder (SMB)*, Dropbox*, OneDrive, Shared Queue, WebDav, SharePoint Online, Box

Suppotred file types: Microsoft Word, Microsoft Excel, Microsoft PowerPoint, HTML, PDF, TIF, JPG, PNG, TXT, RTF

Access to connectors based on groups

MFP need to support PDF printing.

*Supproted print connectors could be different based on device model and manufacturer

Print rules

Triggers: Authentication on device, Print job delivery to printer, Job execution on device

Conditions: Username, User, Login, Department, Group, Device, Job name, Current monthly consumption, Jon type, Number of pages

Actions: Force duplex, Force BW, Reject operation, Save print preview, Email notification to user, Email notification to customer email, Print all jobs, Job consumption estimate, Redirect print job to device
*Supproted print rules could be different based on device model and manufacturer

Scan

Scan processes

Max. amount of scan processes: unlimited

Max. amount of scan parameters per scan process: 6

Access rights

Access to scan processes based on groups

Input channels

MFP, HotFodler, Email, Mobile, Web submit

MFP specific features

Scan settings (fix/optional): Resolution, Duplex, Paper format, Job assembly*, Color

Scan parameters types: String, Number, Boolean, Date, Internal list, External list CSV/JSON/XML, User list (email, login, name), SharePoint list
Scan parameters can have a default value and can be optional or required

*Supproted scan features could be different based on device model and manufacturer

HotFolder specific features

Local folder supproted

Input formats: PDF, TIF

Input parameters for subfolders name: Maximally 5

Parameters types: User

Websubmit specific features

Input formats: PDF, TIF

Email specific features

Input formats: PDF, TIF

Supported protocols: IMAP, POP3

SSL support


Image enhancement

Auto-detection of page orientation, Splitting facing pages and dual pages, Automated image de-skewing, Image despeckling, Texture filtering, Blank page removal

Barcode recognition

Supported barcodes

1D codes: Codabar, Code 128, Code 39, Code 93, EAN 8, EAN 13, IATA 2 of 5, Industrial 2 of 5, Interleaved 2 of 5, Matrix 2 of 5, Patch, PostNet, UCC-128, UPC-A, UPC-E

1D barcodes with checksum: Code 39, Interleaved 2 of 5, Codabar

1D barcodes with supplemental: EAN 8, EAN 13, UPC-E

2D barcodes: PDF417, Aztec, DataMatrix, QR Code

Regular expression supproted

Operation up to barcodes: Barcodes substring extraction, Barcodes separation by character, Barcodes conversion by conversion table

Bulk scan separtion

Separation by: Blank page*, Barcode, Predefined number of pages, Zone
* not supported with Zonal OCR

Document export

compact PDF/A (*.pdf), searchable PDF/A (*.pdf), PDF (*.pdf), Microsoft Word (*.docx and *.doc), Microsoft Excel (*.xlsx and *.xls), Microsoft PowerPoint (*.pptx), Rich Text Format (*.rtf), Text (*.txt), JPEG image (*.jpg)*, Multipage TIFF (*.tif)

Document export

Zones types


Text zone: Support of regular expressions, Definition of zone page

Barcode zone: Support of regular expressions, Definition of zone page

Supported destinations

Every scan workflow can have assigned multiple destinations.

Folder/SMB/DFS, FTP, Email, SharePoint, Google Drive, Script, OptimiDoc, DropBox, One Drive, One Drive Business, SharePoint Online, Box, WebDav

Scan delivery reporting

Trigers: Always, Only on errors

Type: Overal, Per document

Format: JSON, XML, Custom

Reporting

Device native reporting

Supported operations: Print, Scan, Copy

Copy/print information: Number of pages, Format, Number of sheets, Price

Scan information: Number of pages, Price
*Supproted accouting features could be different based on device model and manufacturer

Network device  - Accouting based on job analyzer

Supported operations: Print (PCL/PS languages)

Print information: Number of pages*, Format, Price
*In  case of minimal color coverage can be the page detected as a black&white.

Accouting based on Print Monitor

Supported operations: Print

Print information: Number of pages*, Format, Price
*Print Monitor takes information from Windows spooles.

Web reports

Job list/Activity log

Provided information: Name, User, Department, Device, Time, Number of pages, Number of scans, Number of sheets, Price, State

Supported filters: Date from/to, User, Department, Device, Job name, Status

Standard reports:

Reports by: User, Department, Device, Location, Days

Report content: Number of pages, Number of scans, Number of sheets, Price

Supported filters: Date from/to, User, Department, Device, Location

Excel reports

Reports by: User, Department, Device, Location, Days

Report content: Number of operations, Number of pages, Number of scans, Number of sheets and paper format, Workload in hours and days, Utilization of duplex or color print, Price

Supported filters: Date from/to, User, Department, Device, Location

Automatic reporting

Automatic report generation to multiple email address

Definition of email: Receivers emails, Email subject, Email body, Localization

Time period: Last month

Supported formats: Excel

Supported filters: User, Department, Device, Location

Export features

Supported formats: XML, CSV, HTML

Supported filters: Date from/to

User management

User database and synchronization

Internal user database

Synchronization with multiple Active Directory, OpenLDAP *: Synchronization of user login, name, email, department**, PIN and card.
* Server needs to be added to domain
** Department is synchronized from organization unit or selected user account field

Synchronization with CSV file

Synchronization with Lotus Domino

Automatic PIN generation

Automatic PIN generation with distribution to user email: PIN length definition, Filter for generation of PIN just to users without PINs or without Card, Email content definition

Mass operation

Cards import from CSV

Pin import from CSV

GDPR

Keept information list for specific user

User anonymization

General features

UI rebranding

Webinterface: Logo upload

Multifunctional device: Colors, Logo upload

*Supproted rebranding features could be different based on device model and manufacturer