Hot folders are similar to Workflows, but instead of being applied to a scanned document they are applied to the contents of a certain folder. By entering the “Path” parameter you can choose from which folder the documents will be taken.


Hot folder settings


Basic setting of scan workflow:

  • Title - workflow name
  • Description - description of HotFolder (optional)
  • Enabled - if the Enabled checkbox is check than the HotFolder will be enabled.
  • Folder path - path to the HotFolder. It is required to add full control right to this folder for IIS_IUSRS group.

Important

 HotFolders input function processes PDF and TIFF files.


HotFolder parameters


There can be parameters defined under hot folder input settings, these parameters can be used in document name, destination or saved as metadata. These parameter values are extracted from hot folder subfolders.



Title - parameter name which will be used in document or folder name

Login - name of the subfolder which represents the user login. Only one login parameter is allowed per hot folder. Based on this extracted login from subfolder name the user is identified.

Order - defines level of subfolder - <hotfolder>\<1>\<2>\...


Folder structure example