OptimiDoc is a solution which ensures you the control over company print, copy and scan operations. Thanks to advanced print and scan functionality makes easier and faster everyday work for your employees. With secure access to devices protects your company data against theft. Finally, lets you look at the detailed report of print services cost with split to devices, departments and users.


Key benefits


 Cost minimization


  • Complete overview of print costs with a detailed report about each user or device.
  • Automation of incoming document by scanning processes with barcode and OCR support.
  • Easy integration with existing customer systems without additional extensions.



 Security


  • Secured devices and document until the user authentication by card, PIN or Login & Password.
  • Control of printed documents by the administrator with details about the job such as preview of document.
  • Secured data transfer between computer and printer by SSL protocol usage.


 Productivity enhancement


  • Print on any device with finishing options definition such as stapling or duplex printing directly on the device.
  • Direct scanning from device into searchable PDF or Word.
  • Small administrative requirement without having to install any applications on workstations and subsequent administration.


 Environmental


  • Paper consumption minimized by finishing options and pull print.
  • Less color toner consumption with the option to convert documents to Black & White on the device panel.
  • Control of user responsibility by reporting.


Product description


OptimiDoc is an All-in-One solution which extends the multifunction device's functionality and helps you in everyday work and enhances company processes.


  Security


OptimiDoc Security locks the multifunction printer against unauthorized people. With security you can minimize printing costs and mainly protect your documents before theft or copying.

  • Card system — with OptimiDoc you can connect a card reader to the multifunction device and allow users to authenticate by cards. OptimiDoc supports various card standards and thanks to this, users can use cards that have already been used from other systems. Users can also authenticate themselves by PIN, Login & Password or by the combinations.
  • Secured data transfer — OptimiDoc uses SSL protocol for communication with devices and for print data transfer from the user station to the device.  All data are then encrypted and secured.



  Print


OptimiDoc Print offers easier and faster printing on any device. The user is not limited anymore to a particular device where they send the job and at the same time, they set the final form of the document on the device.

  • Jobs management — users can manage their print jobs directly on a multifunction device. Also, they can see detailed information about each job such as name, number of pages or complete document preview. Before printing the user can specify if the documents should be printed black & white, two sided or stapled.
  • Pull print — all print documents are sent to the OptimiDoc server and they remain stored until the user requests them on the device. At the same time OptimiDoc knows from which device is the user connected and can send documents to a specific device which the user has requested.


 Scan


Scanning ensures digitalization of your documents by an embedded application directly on the multifunction device. Subsequently, these documents can be processed and stored in your repositories.

  • Image enhancement — OptimiDoc can de-skew documents, clean up, or separate facing dual pages without any manual assistance.
  • Document conversion — OptimiDoc converts scanned documents to more than 10 file types including Microsoft Word, Excel or searchable PDF/A.
  • Barcodes and document separation — for bulk scan processing OptimiDoc supports the barcode recognition or separation of documents with a blank page.
  • Multiple destinations — optional documents naming and support of multiple destinations such as folder, email, Microsoft SharePoint or Google Drive allow a user to route the document exactly where they want.


 Reporting


Reporting helps you to get an overview about the printing services and printing costs with split to user or device.

  • Web reports — with web reports you can create a fast overview of the cost per device, location, user and department. Such report can be used by an administrator or a user who can check their own costs.
  • Excel reporting — OptimiDoc allows you to export data directly into Microsoft Excel. Together with pre-built report templates you can then monitor paper consumption, usage of duplex printing or even utilization of equipment on different days and hours.
  • Print monitoring — monitoring provides an overview of actual printing in your organization with information who and what is being printed. At the same time the administrator may also look at the preview of the document.


 Device Monitoring


Monitoring of device status regularly checks the individual statuses of the devices and consumables. Thanks to this, the administrator gets via web interface information about the print environment and simply responds to arising problems. Within the scope of monitoring, it is possible to monitor the information about device status, paper level in the individual containers, toner level, etc.

  • Notification system - Within the scope of the notification system, it is possible to configure regular email notifications in case of the device status change or a drop of consumables below the pre-defined level. The email can contain information about a specific device where the problem has occurred, but also a detailed description of the problem or type of consumable, which should be replaced. By deployment of the notification system, it is possible to forego failures of individual print devices or to ensure quick resolution of faults.