Scanning workflows are defined by destinations, parameters and an actual scanning workflow. In this example we will create a basic scanning workflow which will send a document to an authenticated user in Microsoft Office Word format via email. This part does not describe all the possible options of scan workflows. To see a detailed description, see Scan Workflows.


As a first step we need to create a destination which will be used in a workflow.


To create a destination please follow these steps:


1. Open the section Scan > Scan destinations and Click on the button  to add a new scan workflow.



2. In Create scan destination, set the following parameters:

- Title - name of destination

- Type - select Email for delivering documents to user's email

- SMTP server - IP address or DNS name of SMTP server via which an email will be sent

- Port - port of SMTP server

- Use SSL - check if the SSL communication is required by the SMTP server

- Login - user login to SMTP server (if not required leave empty)

- Password - user's password

- Sender - sender's email address

- Recipient - email address to which the email shall be sent. You can use the parameter [user_email] which will be automatically replaced by the email of the authenticated user.

- email subject - subject of the email

- Email body - body of the email



3. Click on SAVE.



Once the destination is created, we can approach the workflow creation:


1. Open the section Scan > Workflow list and click on the  button.



2. In Create/ Edit scan workflow dialog fill in the following settings:


- Title - enter the name of workflow

- Icon - select the icon of workflow

In scan settings unlock the sides, media size and job assembly by clicking on the button .




Skip the parameters and OCR zones.


In the output options fill in following settings:


- Filename - enter the name of file. In our case we will use the parameter [timestamp] which will be replaced by current timestamp.

- Filetype - select *.docx (Microsoft Word)
- Save metadata - none

- Destination - choose User Email created in previous step



- Image processing - select the operation which shall be done up to the scanned document

- Separation - choose one document

- Removal blank pages - choose include all pages

- OCR recognition mode - choose accuracy

- OCR language - select the language of the document which you want to proceed



3. Click on SAVE when done.