NOTE:

This feature is currently available only under Early Access Program and therefore requires special license.

Overview
Prerequisites
Defining access rights on web
Access restriction on YSoft SafeQ Embedded Terminals

Overview

As an extension to Fax accounting support, YSoft SafeQ now provides options to restrict access to Fax feature based on roles, device groups or specific devices. In case Fax access is restricted, user cannot enter Fax menu on device with Embedded Terminal.

Administrator can configure fax access restriction, in SafeQ Web interface under the Rules > Access definition. Fax access is enabled by default, after update from releases where this feature was not available.

Prerequisites

YSoft SafeQ version 5 Maintenance Update 25 or newer
License with Early Access feature: "Fax access right definition"

Defining access rights on web

Administrator can configure fax access restriction, in SafeQ Web interface

1

Log in SafeQ Web interface and go to Rules > Access definition

2

images/download/attachments/67047491/accessRights.PNG

Click Add new item, and access record definition window will be opened.

Define following values:

User role
Device group
Device
grant or deny access rights for fax feature

Click Add to save new access record

3

images/download/attachments/67047491/access_rights_list.PNG

Modify Fax access rights for already created access records in the list. Click images/download/attachments/21955613/enabled.png / icons to grant/deny access.

- access is granted
- access is denied

Click images/download/attachments/67047491/save.png icon to save changes.

To delete access record click images/download/attachments/21955613/delete.png icon.

Access restriction on YSoft SafeQ Embedded Terminals

FujiXerox	It is not possible to restrict Fax operation (similarly as the copy restrictions)
FujiXerox XCP	The Fax application is visible in the menu, but user is not allowed to enter it and an insufficient access rights message is displayed, if the user doesn't have Fax access rights granted.
KonicaMinolta	The Fax icon in the menu is not displayed, if the user doesn't have Fax access rights granted.
Lexmark	The Fax icon in the menu is not displayed, if the user doesn't have Fax access rights granted.
Ricoh	The Fax application is visible in the menu, but user is not allowed to enter it and an insufficient access rights message is displayed, if the user doesn't have Fax access rights granted.
Samsung	The Fax application is visible in the menu, but user is not allowed to enter it and an insufficient access rights message is displayed, if the user doesn't have Fax access rights granted.
Sharp	User can enter the Fax application, but is not allowed to perform any Fax operation and an insufficient access rights message is displayed, if the user doesn't have Fax access rights granted.
Toshiba/OKI	User can enter the Fax application, but is not allowed to perform any Fax operation, if the user doesn't have Fax access rights granted.
Xerox	All Fax applications (Fax, Server Fax, and Email Fax) icons in the menu are not displayed, if the user doesn't have Fax access rights granted. Authentication mode must be "To device". It is necessary to enable enableXeroxAccessDefinition property in System settings. Access definition needs to be supported on the device. Supported devices: WC 58xx, WC 59xx, WC 78xx, WC 79xx, WC 8700, WC 6655, CQ 930x Unsupported devices: Phaser 3635 The result of detection whether installed device supports access definition or not is shown in Embedded Terminals installation overview window: