Adding and configuring users
About
This page describe how to add and edit users in the YSoft SafeQ Web Interface. (Information and options vary according to your YSoft SafeQ configuration and/or license.)
To display the User page where you can add and edit a user: in the YSoft SafeQ Web Interface, select Users > User list. See Managing users in the Users list.
For more information about users, see also Identity Management.
At a Glance
Entering basic information about the user
Click Basic; then enter basic information about the user.
Attributes:
Attribute | Description |
Username | Unique login (username) that identifies the user in the system for access rights to the YSoft SafeQ Web Interface and for print job identification. Y Soft recommends that you choose a login that is identical to the user's login for the company network. |
Name and Surname | User's name and surname. |
Password | The password is securely saved in the database. The text of the password cannot be displayed. If a user forgets his/her password, a new password must be generated. Password complexity is affected by two system settings properties: Minimum password length: minimumPasswordLength This property enforces minimum password length for passwords entered by system users via this web interface (CSV imports and other external tools are not covered intentionally). If password has less characters then value of this property, password will be rejected and user will be informed about proper password length. Set value to 0 to allow passwords of any length. Enforce strong passwords: enforceStrongPasswords This property enforces certain rules that passwords entered by system users via this web interface (CSV imports and other external tools are not covered intentionally) must comply with, otherwise the password will be rejected and user will be informed about necessary requirements for a new password. Strong passwords must match three of following criteria:
|
Card ID/PIN | List of ID cards and PINs. Each user can have one or more ID cards. ID cards and PINs are used for user authentication at YSoft SafeQ terminals. |
Enter an e-mail that will be used for sending messages to the user from the YSoft SafeQ system. | |
Home directory | User's home directory (used for scanning to home folder). |
Cost center | A number that identifies the cost center assigned to the user. Each user must be assigned only one cost center (see Managing cost centers). |
Default billing code | Default billing code for the user (see Project Print Tracking). |
Entering additional information about the user
Click Additional; then enter information.
You can choose if user have additional information inherited from assigned cost center (default option) or you want to set them for the edited user differently.
Attributes:
Attribute | Description |
Terminal inactivity timeout | This figure defines a time limit after which the user is logged out of the terminal. This value is set for situations when the user forgets to log out and is thus is blocking the device for another user. This option also serves as protection against possible misuse of user accounts. |
Delete jobs after printing | To delete jobs after printing, select Yes. To keep and save jobs after printing, select No. |
Assigning roles to the user
Click Roles.
The user's access rights to printers and printer features are determined by the roles you assign to him/her.
Assign a role (or multiple roles) to the user. For more information, see Managing roles in the Roles list.
Attributes:
Attribute | Description |
| Add a role to the user. |
| Delete a role from the user. |
Adding an alias to the user
Click Aliases.
The user's aliases can be managed on this page. Aliases are user's alternative usernames. An alias must be unique within the set of all active usernames and all aliases.
They are best used when a user has several accounts and the usernames aren't identical, for example in Windows or SAP. Authentication in YSoft SafeQ is possible using alias and the spooler recognizes aliases as well. Aliases are a good way to tell YSoft SafeQ that two or more usernames belong to the same user.
Aliases are useful for detecting the user's identity during printing.
NOTE: Please note that user aliases are not recognized in YSoft Payment System, if connected to YSoft SafeQ.
Attributes:
Attribute | Description |
| Add an alias to the user. |
| Delete an alias from the user. |
Assigning billing codes to the user
Click Billing codes.
Assign a billing code (or codes) to the user.
Attributes:
Attribute | Description |
| Add a billing code to the user. |
| Delete a billing code from the user. |
Assigning price list to the user
Click Prices.
Assign a price list to the user.
Attributes:
Attribute | Description |
Use common price list | Prices are inherited from the cost center or device |
Select price list for this user | Select this option if you want to specify price list for the user. See Managing assignable price lists for detailed usage instruction |
Assign PIN to the user
Write down PIN to Card ID/PIN field and press save button or green + button.
Alternatively, you can generate PIN for user.
To enable PIN generator in the system, go to System > System settings and set following property to enabled:
PIN-generator - The option enables feature for generating a PIN code for oneself on the YSoft SafeQ web GUI.
If you choose to generate a new PIN you can choose if you want to generate code with unlimited validity or with expiration date.
Default expiration time is 60 days. You can change default value in System settings.
Remaining expiration of the generated PIN code is displayed next to it in the user's Card ID/PIN list.
Display of the PIN may vary based on setting of conversionPIN property.
Assign Card Activation Code to the user
Opposite to PINs, Card Activation Codes cannot be added manually to the user. Users can generate Card Activation Code for themselves, see Configuring ID card self assignment for configuration guide.
Alternatively, you can generate Card Activation Code for user.
Go to System > System settings and set following property to enabled:
puk-enabled - If enabled users are able to self-assign an unknown card using a generated Card Activation Code from the terminal interface.
User will receive the new code via e-mail if enabled in System settings.
Assign Card to the user
Write down PIN to Card ID/PIN field and press save button or green + button.
The required form of entered Card may vary based on setting of conversion property.