Overview

Before implementing this feature, users were able to choose Billing Code directly on terminal only for scan and copy jobs. Print jobs were accounted under the Billing Code, chosen at the YSoft SafeQ Client application, when sending the job to the YSoft SafeQ server.

Now administrator can enable Billing Code selection on terminal also for print jobs. So users will be able to change the Billing Code previously selected at the YSoft SafeQ Client application, right before printing the job on Embedded Terminal. This feature is not supported on hardware terminals like Terminal Professional or Terminal Ultralight.

For example:

• A user sends a frequently printed form to a YSoft SafeQ and marks it as favorite, so that it can be printed anytime. However, this form is used in many different projects. By selecting the Billing Code at the terminal, the releases of the form will be each accounted under correct Billing Codes.

• A user always sends his print jobs with the default Billing Code selected, not to be bothered by it's selection. But this time he needs to print something for a special project. Instead of having to resend the job, the user can change the Billing Code at the terminal.

• Jobs sent by Mobile Print can now also be accounted under a Billing Code.

Setup of Billing Code selection for Printing at the terminal

Behavior with different settings

When billingCodePrecedence is set to "Job reception" (default setting)

• When user selects a Billing Code in the YSoft SafeQ Client, every print and reprint of that job will always be accounted under the selected Billing Code.

• If the Billing Code in YSoft SafeQ Client is not selected, the job won't be accounted under any Billing Code when it is printed and reprinted. This applies regardless of the Billing Code selected on the terminal (e.g. when job is sent by LPR or user had no Billing Code at the time of sending the job).

When billingCodePrecedence is set to "Terminal"

• When user selects a Billing Code on the terminal (or has a default Billing Code assigned), each printed job will be accounted under given Billing Code (until the billing code is changed).

• When user selects a Billing Code for a job in the YSoft SafeQ Client, and no Billing Code is selected on the terminal, the job will be accounted under the Billing Code selected in YSoft SafeQ Client.

• If the Billing Code is selected neither on the terminal nor in the YSoft SafeQ Client, the reprints will be accounted under no Billing Code.

• Print All from authentication screen behaves the same way as secure print.

• Direct print jobs will be accounted under the Billing Code selected in the YSoft SafeQ Client.

• Result of changing the Billing Code while releasing a batch of print jobs will be different on each vendor (based on accounting strategy).

• Default Billing Code has the same effect as choosing a Billing Code right upon log in to a terminal.

• NOTE: On terminals, where BC selection is forced right after login (or users has assigned default BC), users will always be forced to change BC assigned on job reception to YSoft SafeQ server.

• NOTE: Billing code which job was accounted to, does not change value of assigned billing code, which can be found in job details on SafeQ web interface. Billing code selected on terminal is saved only to job accounting information.

Limitations for setting "Terminal"

Konica Minolta

• Users always have to select the Billing Code when logging in, forcing them to change it for print jobs.

• When changing the Billing Code while printing multiple documents, the documents will be accounted under the Billing Code chosen at the time of their actual release to the printer. This does not apply to Direct Print and Print All.
  Note, that on the native type of the Embedded Terminal, it is not possible to change Billing Codes during user session.

• When Personal Printing is enabled and the default Billing Code is selected on the terminal, user is always charged. Also, user is never charged when other (not default) Billing Code is selected on the terminal. Setting of the billingCodePrecedence has no effect on charging.

Xerox

• It is not possible to change Billing Code for jobs printed by Print All functionality if there was a Billing Code selected on the YSoft SafeQ Client application

• When changing the Billing Code while printing multiple documents, the documents will be accounted under the Billing Code chosen at the time of their actual release to the printer. This does not apply to Direct Print.

Ricoh

• Users always have to select the Billing Code when logging in, forcing them to change it for print jobs.

• When changing the Billing Code while printing multiple documents has no affect on the documents.

Sharp

• When changing the Billing Code while printing multiple documents, the documents will be accounted under the Billing Code chosen at the time of their actual release to the printer. This does not apply to Direct Print and Print All.

Fuji Xerox with XCP

• Users always have to select the Billing Code when logging in, forcing them to change it for print jobs.

• When changing the Billing Code while printing multiple documents, the documents will be accounted under the Billing Code chosen at the time of their actual release to the printer. This does not apply to Direct Print.

Samsung, Lexmark

• Users always have to select the Billing Code when logging in, forcing them to change it for print jobs.

• When changing the Billing Code while printing multiple documents, the documents will be accounted under the Billing Code chosen at the time of their actual release to the printer.

OKI, Toshiba

• When changing the Billing Code while printing multiple documents, the documents will be accounted under the Billing Code chosen at the time of their actual release to the printer. This does not apply to Direct Print.

Terminal Professional, Terminal Ultralight

• This feature is not supported on hardware terminals. Original billing code will be used for accounting regardless of value set in billingCodePrecedence property.