Management Reports
Management Reports provide convenient way of disclosing information about SafeQ environment via reports for entire company, departments, devices and users. Management reports provide enhanced overview about print environment, based on data collected by YSoft SafeQ 5.
Access Management Reports
Management reports are accessible via SafeQ Web interface > Reports > Management reports.
If the page is unavailable, please check the following system settings (System > System settings) and configure:
web-stats-enable = enable
enableManagementReport = enable
NOTE: For clustered SafeQ deployment, Web reports are show only at the master node.
Management Reports configuration
The only prerequisite for Management reports is configuration of Company name and Fiscal year start. You can easily configure this via YSoft SafeQ Web Interface > Dashboard > Welcome to YSoft SafeQ widget.
Configuration is also accessible via System > System settings:
firstMonthOfFiscalYear
companyName
Report views
Management reports provide several different overviews. By clicking the Views option in the top right corner, you can access company, department, device and user-focused views.
Company overview
Company overview displays information for all deparments, users and devices. Records in the Top five departments, Top five users and Most used devices are sorted according to spending (Price).
Department overview
With department overview, you can display information about one particular department, listing all users and devices which belong there. Records in the Top five users and Most used devices are sorted according to spending (Price).
Device overview
Device overview displays reports for devices within entire company (note: only devices connected so SafeQ environment are displayed). Records are shown based on total spending (Total price).
User overview
The last view shows records for all users across the company. Records are shown based on total spending (Total price).
Configure report timeframe
Each view and data export allows configuration of whole fiscal year, quarter or month. To select the desired timeframe, click the Year drop-down menu, select the appropriate fiscal year. In the left menu bar, you can then choose entire year, one of the four quarters or one of the twelve months.
Unless data are available for a particular year, the year will not be listed in the drop-down menu.
Exporting report
All of the available data can be exported into single consolidated document. Reports are generated for one month, however include also year, current quarter and selected month overview.
Export options are available from the Actions menu, both on-demand and scheduled.
Export report to the file
By selecting the desired period, you can run on-demand export.
Scheduled reports export
Based on predefined schedule (every first day of the new month), you can automatically receive reports to selected e-mail address.
Data included in the report
Following print job types are included in the reports:
Black and white print normal
Black and white print large
Black and white copy normal
Black and white copy large
Black and white local print normal
Color print normal
Color print large
Color copy normal
Color copy large
Color local print normal
Monocolor print normal
Monocolor copy normal
Paper size information: Large format includes A3/legal/tabloid and larger. Normal format includes A4/A5/letter and smaller.