Managing assignable price lists
Overview
This page describes how to manage assignable price lists.
Assignable price lists enables administrator to define prices of printing, copying or scanning. These price lists can be assigned to:
users
cost centers
devices
Also note that there are some rules and dependencies which could not be obvious at first sight.
Devices must always have some price list assigned.
When both device and cost center of user have different price lists assigned, the one assigned to cost center of user is used.
When both cost center of user and user have different price lists assigned, the one assigned to user is used.
When both device and user have different price lists assigned, the one assigned to user is used.
Displaying price lists
In the YSoft SafeQ Web interface, select Billing > Price lists. Price list page contains list of price lists which can be assigned to users, cost centers or devices.
Managing price lists
Adding price lists
To add price list follow these steps:
Select Add new item button.
Price list dialog is displayed and you can set price list name, prices and VAT value.
Select Save changes button to save your price list.
Assigning price lists
Since price lists can be assigned to devices, cost centers or users, there are more ways to assign them.
Assigning price list from Price list dialog
After price list is saved there are new tabs in Price list dialog displayed.
Select according tab. Dependent on what is target of your assignment.
Assigning through Price list dialog - Devices tab
In case you select Devices tab you will see list of devices which are using current price list or in case you are assigning currently created price list, list will be empty as you can see on the picture below.
To assign price list select Assign to another device button.
Select devices you want to assign by clicking on them. When you have selected all target devices, use close button.
Now you can see list of devices assigned to current price list. Save price list by selecting Save changes button.
Assigning through Price list dialog - Cost centers tab
In case you select Cost centers tab you will see list of cost centers which are using current price list or in case you are assigning currently created price list, list will be empty as you can see on the picture below.
To assign price list select Assign to another cost center button.
Select cost centers you want to assign by clicking on them. When you have selected all target cost centers, use close button.
Now you can see list of cost centers assigned to current price list. Save price list by selecting Save changes button.
Assigning through Price list dialog - Users tab
In case you select Users tab you will see list of users which are using current price list or in case you are assigning currently created price list, list will be empty as you can see on the picture below.
To assign price list select Assign to another user button.
Select users you want to assign by clicking on them. When you have selected all target devices, use close button.
Now you can see list of users assigned to current price list. Save price list by selecting Save changes button.
Assigning from User dialog
In the YSoft SafeQ Web interface, select Users > User list and edit target user.
In Prices tab select option Select price list for this user.
Select browse 
button to browse available price lists or you can use new 
button to assign completely new price list.
Select target price list.
Now you can see assigned price list with its prices. Save user by selecting Save button.
Additionally you can edit the current price list by selecting edit 
button.
WARN: By editing price list, you'll change prices for all users, cost centers or devices which is price list assigned to.
Assigning from Cost center dialog
In the YSoft SafeQ Web interface, select Users > Cost centers and edit target cost center.
In Prices tab select option Select price list for this cost center.
Select browse
button to browse available price lists or you can use new
button to assign completely new price list.
Select target price list.
Now you can see assigned price list with its prices. Save cost center by selecting Save button.
Additionally you can edit the current price list by selecting edit
button.
WARN: By editing price list, you'll change prices for all users, cost centers or devices which is price list assigned to.
Assigning from Device dialog
In the YSoft SafeQ Web interface, select Devices > Printers and edit target device.
In Prices tab there is always in default Default Price list selected. Select browse
button to browse available price lists or you can use new
button to assign completely new price list.
Select target price list.
Now you can see assigned price list with its prices. Save device by selecting Save button.
Additionally you can edit the current price list by selecting edit
button.
WARN: By editing price list, you'll change prices for all users, cost centers or devices which is price list assigned to.
Unassigning price lists
In the YSoft SafeQ Web interface, select Billing > Price lists and edit target price list.
Unassigning from Price list dialog - Devices tab
Select Devices tab.
There are three option to unassign devices:
Use stop sign button
to unassign one device.Select devices you want to unassign by checking its checkboxes, then enter Actions ... > Unassign from selected devices.
Enter Actions ... > Unassign all devices.
In all cases, dialog is displayed and administrator is asked to choose another price list to replace the previous one.
Unassigning price lists from devices is different from cost centers or users, because device must always have at least one price list assigned, usually Default Price list.
Unassigning from Price list dialog - Cost centers tab
Select Cost centers tab.
There are three option to unassign cost centers:
Use stop sign button
to unassign one cost center.Select cost centers you want to unassign by checking its checkboxes, then enter Actions ... > Unassign from selected cost centers.
Enter Actions ... > Unassign all cost centers.
Unassigning from Price list dialog - Users tab
Select Users tab.
There are three option to unassign users:
Use stop sign button
to unassign one user.Select users you want to unassign by checking its checkboxes, then enter Actions ... > Unassign from selected users.
Enter Actions ... > Unassign all users.
Unassigning multiple price lists
In the YSoft SafeQ Web interface, select Billing > Price lists check price list that you want to unassign, then enter Actions ... > Unassign selected price lists.
In case some of the price lists are assigned to device, administrator is asked to choose price list to replace the old one. Users and cost centers will not be affected with the price list selected for devices.
Deleting price list
In the YSoft SafeQ Web interface, select Billing > Price lists.
Use stop sign button
to delete one price list or you can use checkboxes to select multiple price lists and then enter Actions ... > Delete selected price lists.
In case some of the price lists are assigned to device, administrator is asked to choose price list to replace the old one. Users and cost centers will not be affected with the price list selected for devices.