What are Quotas?

Quotas allow to limit user's consumption of print & copy services. Every user has limit and system prevents user from higher than allowed consumption. The quota is defined for specific period (e.g. monthly) and then is automatically refreshed.

How do Quotas work?

Administrator defines Quotas that have to apply for different groups of users. It is possible to define:

• Maximum number of pages in defined period (e.g. max 100 pages)

• Period quota is defined for (e.g. monthly). Quota is automatically refreshed after this period.

• Specifics (e.g. applies for color pages only or applies for print services only)

Administrator assigns specific quotas to cost-centers. For example:

• Cost center "Japan HQ employees" is limited by quota "Color Copy" and by quota "Print BW"

• Cost center "Germany TOP management" is limited by different quota "Color Print"

All users in affected cost center are bound by the quota. In case user's action (print or copy) on Embedded Terminal would exceed the quota, action is rejected and user is informed about the reason.

It is possible to combine limiting users by Quotas and by Payment. For example:

• Cost center "Professors" are limited by quota

• Cost center "Students" are limited by credit and have to recharge when printing

It is possible to have certain users limited by Quotas and others by Payment. The differentiation is done on cost-center level.

Benefit

Primary benefit of Quotas is the possibility to save costs by preventing misuse of print & copy services by employees. Consumption is limited in understandable form - in number of pages.

Specific environments, like Universities, benefit from opportunity to combine quotas and payment. Typically employees are limited by page quotas and students or visitors have to purchase their own credit.