Description

YSoft SafeQ tracks all produced scan and provides addressed reporting per device and user. The scan tracking is only supported for scan jobs routed via SafeQ server or for devices with Vendor Provided Accounting Mechanism (Konica Minolta OpenAPI, Sharp OSA, Xerox JBA, Ricoh ESA).

• see Configure Scan Tracking for configuration and deployment information.

User Stories

1. ScanTracking - As a Manager I want to receive reports for the scan activity on controlled network scanners / MFPs so that I have audit log in case of any security issues.

Requirements

• SafeQ system shall collect information per each scan routed via SafeQ, device and user.

• SafeQ system shall collect detailed information for each scan routed via SafeQ job: amount of pages, amount of color/monochrome pages and duplex usage.

• SafeQ system shall collect information per each scan reported via device Vendor Provided Mechanism.

Dependencies / Non Functional Requirements

• YSoft SafeQ Server must be installed and available within LAN with Identity management established

• MFP must be equipped with terminal with correctly configured authentication (panel blocking)

• Scanners must transfer data via SafeQ (see Workflow scanning)

Caveats

• Vendor Provided Accounting Mechanism works only in conjunction of Embedded Terminals.

• Cancelled scan might be accounted

Licensing

Scan tracking feature is a standalone licensed feature of YSoft SafeQ with following limitation if license for the feature expires or is not available in a license. Without valid licence,

• User's rights for scanning are ignored.

• User does not have option to select scanning on a terminal.

• All received accounting data from MFPs are ignored.