Configuration: Scan workflow (Scan to e-mail) with triggered hot folder must be added to device (SafeQ > Devices > Edit device > Scan tab). Triggered hot folder and SMB folder defined in device must be equal.

User steps: User log in into terminal embedded, switch to native device Scan screen, select SMB folder and perform scan.

Result: Scan file is saved to triggered hot folder. The file is sent to e-mail address of user who has performed scan.

Configuration: Scan workflow (Scan to home folder) with triggered hot folder must be added to device (SafeQ > Devices > Edit device > Scan tab). Triggered hot folder and SMB folder defined in device must be equal.

User steps: User log in into terminal embedded, switch to native device Scan screen, select SMB folder and perform scan.

Result: Scan file is saved to triggered hot folder. The file is sent moved to target directory defined in scan workflow.

Check if Terminal Embedded on your device is installed: Install Embedded Terminals
 

Create scan workflows according to guide: Configuring Workflow Scanning

NOTE: When you have installed devices on ORS, you have to restart ORS service to propagate scan workflows to ORS.

Set access rights to scan workflows according to guide: Setting access rights to scan workflows

Create network share folder where both SafeQ and MFP have read/write access.
 

Make sure that users have e-mail defined in YSoft SafeQ. Mailserver (and mail user/pass if necessary) are required.
 

Go to Devices > Edit device > Scan tab and Add scanning workflows by clicking Add scan workflow.

Enter Triggered hot folder (path to folder that you created in step 2) and save device.

 NOTE: The triggered hot folder must be unique for each MFP and Scan workflow. 

Now you have to create SMB folder on device's web interface or device's scan menu, which will be equal to triggered hot folder defined in the previous step.

Login into device web interface and go to Address Book.

You can see list of created users scan destinations. To add new one touch Add user.

Now fill in all required fields and also Folder part as following:

• Protocol = SMB

• Path = path to your Triggered hot folder (same as on scan tab in device settings)

Then click OK to save new destination.

Created profile with SMB folder is saved into Address Book list.

Go to Scan screen on Ricoh device and touch Folder tab and then Manual Entry to add new folder destination for scanning.

Select SMB protocol and fill in at least Path to folder by touching Manual entry (if you know exact path) or Browse network (if you want to select path by browsing folders). You can also fill in User name or password.

NOTE: Path must equal to Triggered hot folder entered on scan tab in device settings.

Then click OK to save settings.

Your new folder is selected but not saved. To save it touch Prg. Dest. button.

Now you can change your folder path if you want by touching Change.

Otherwise touch OK to continue.

Now fill in Name and Key display. You can also select Title groups in which will be your folder preference stored.

Then click OK.

Now you can see saved folder into selected title group.