FCC statements

§ 15.21 Information to user
The user's manual or instruction manual for an intentional or unintentional radiator shall caution the user that changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment. In cases where the manual is provided only in a form other than paper, such as on a computer disk or over the Internet, the information required by this section may be included in the manual in that alternative form, provided the user can reasonably be expected to have the capability to access information in that form.

§ 15.105 Information to the user
This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

Overview

This chapter provides instructions for using YSoft SafeQ® Terminal Professional, firmware version 3.8.0 and higher.

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Depending on how your SafeQ administrator has set up the terminal, you can use the terminal to:

Access printers and MFPs to print, copy, and scan.
View and select jobs (jobs to print, favorite jobs, and printed jobs).
Print favorite jobs by selecting them at the terminal.
Delete jobs from queues.
View information about print/copying status and detailed price accounting.

Changing the terminal's language

If necessary, change the terminal's language as follows:

1	Touch the globe icon.
2	Touch the language you want. The available languages depend on how your terminal is configured.
	OR
3	Touch the language button to switch to the alternate language.

Logging in at the printer

To use the YSoft SafeQ functions at the printer, you must first log in. The method you use depends on how the system is set up at your location.

Logging in with a PIN or a card

Your system may be configured so that you can choose to log in either with a PIN or a card.
NOTE: The first time you use your card, register it as described in Registering a new card at Terminal Professional

	To log in, swipe your card on the card reader embedded in the terminal.
	OR
1	Touch PIN.
2	Type your PIN (2 or more numbers).
3	Touch OK.
4	If you want the printer to print all your unprinted jobs, touch Print.

Logging in with a username/password or a card

Your system may be configured so that you can choose to log in by entering your username and password or by swiping your card on the card reader embedded in the terminal.

NOTE: The first time you use your card, register it as described in Registering a new card at Terminal Professional

	To log in, swipe your card on the card reader embedded in the terminal.
	OR
1	Touch Login.
2	Type your username. The keypad works like phone keypads. To enter a lowercase or uppercase letter, touch a key more than once.
3	Touch OK.
4	Type your password.
5	Touch OK.
6	If you want the printer to print all your unprinted jobs, touch Print.

Logging out

1	To log out, on the Main menu, touch End, or swipe any card (if available). NOTE: If you do not log out, the terminal automatically logs you out after a period of time set by your system administrator (typically 1 minute).

Logging in with SmartCard

Your system may be configured so that you can choose to log in by inserting SmartCard into card reader embedded in the terminal.

1	To log in with Smardcard, insert your card into card reader embedded in the terminal.
2	Login screen with numeric keyboard appears.
	OR
	Login screen with alphanumeric keyboard appears. You can switch between keyboards with highlighted buttons.
3	Type your PIN and touch OK or Confirm (Tick) button.
4	User is successfully logged in.

Logging out with SmartCard

1

To log out, touch End, on the Main menu.

The terminal ask to remove SmartCard from reader.

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OR

2

Remove SmartCard from card reader, in any state of terminal.

NOTE: If you do not log out, the terminal automatically logs you out after a period of time set by your system administrator (typically 1 minute).

Registering a new card

If YSoft SafeQ does not recognize your ID card, the terminal displays a message asking you to enter your username and password or Card Activation Code.

1	Place your ID card on the terminal.
2	To assign the card via your username and password, touch LOGIN. OR To assign the card via Card Activation Code, touch Act. Code. NOTE: The terminal should ask you only for a Card Activation Code or only for a username and password. This depends on SafeQ system configuration.
	OR
	OR
3	When you have selected assigning by username and password, enter your username and password.

	OR When you have selected assigning by Card Activation Code, enter your Card Activation Code.
4	NOTE: Your Card Activation Code appears in an e-mail you receive from YSoft SafeQ.
5	A confirmation message is displayed. From now on, the terminal will recognize your ID card; you will not have to enter the Card Activation Code again.

Printing all your print jobs in the queue

If you want the printer to automatically print all your unprinted jobs when you log in, follow these steps:

NOTE: Depending on how your administrator has set up the terminal, the print all jobs functionality could be disabled. Pressing print button enters joblist, where you can individually select jobs to print.

1	Swipe your card on the card reader and/or enter other login information.
2	On the Main menu, touch Print button. NOTE: The Print button displays the number of print jobs you have waiting to be printed. In the example shown here, three ( 3 ) jobs are waiting.
3	The printer/MFP begins to print all your jobs. The Print screen shows the progress.
4	When all your jobs have been printed, the terminal displays information and then automatically logs you out. NOTE: Price and pages information may or may not appear, depending on how the terminal has been configured.

Selecting jobs to print

1	Place your card on the card reader and/or enter login information.
2	On the Main menu, touch Job list.
3	Depending on the way terminal has been set up, a sub-menu may appear. Touch the button for the type of job you want to print.
4	Touch the job you want to print. To print the selected job(s): touch the Print button and the printer prints the job(s).
5	Touch the icon hand; then select one of the following options: To display more jobs, touch the up or down arrows. To select / deselect all the jobs, touch Select all / Unselect all. To mark a selected job as favorite, touch Mark favourite. To view more information about the selected job, touch Show info. To display a print job preview, touch Show preview. NOTE: Depending on how your administrator has set up the terminal, the Select all item in context menu could be disabled.
6	Touch Print.

Incompatible jobs at Terminal Professional

1	Send a few jobs to the SafeQ
2	Login terminal professional
3	When you select Print option (print all), only compatible jobs will be printed. Terminal Professional informs you, that there are also incompatible jobs, which were not printed.
	OR
4	Navigate to joblist You will see incompatible jobs marked with cross. You can print only compatible jobs. Example: As displayed on picture above the printer supports only normal (A5/A4/letter) page print, so large (A3/legal/tabloid) pages print jobs are incompatible and it is not possible to print them.
5	It is possible that another printer supports such kind of your print jobs. So it is recommended to try another printer in your company (in this case of example above: Try to login and print on the normal (A5/A4/letter) / large (A3/legal/tabloid) printer).

Deleting a print job

1	Swipe your card on the card reader and/or enter other login information.
2	Touch Job list button in main menu.
3	You may see submenu depends on administrator's settings. Touch the button for the type of job you want to delete.
4	Touch the job you want to delete.
5	Touch button Delete. NOTE: If you delete a job, you will not be able to reprint it in future.

Selecting a billing code

NOTE: Your system may be set up to for you to select a project for the copies and scans you make. If this is the case, after you log in and touch Copying/Scanning, the Project selection screen appears.

1	Select Copying/Scanning
2	Project selection screen appears. If you have a default billing code, it is highlighted ("Project B" is default billing code in this case). NOTE: You can define your own default billing code in the YSoft SafeQ Web Interface. See Quick Start Guide for End Users for details.
	OR
	Project search screen appears. You can search billing codes by Code number or Code name/description or use exit button to show Project selection screen.
3	Press to select a billing code.
	OR Touch the folder icon to display a list of sub-codes.
	List of sub-codes displayed immediately.
4	Press the Exit button to display: the list of parent billing codes, if sub-codes is displayed to use default billing code, if defined to exit without selecting a billing code, if default code is not defined
5	To display more billing codes, touch the slider. To search throught all the billing codes, touch Filter; then type part of the billing code and touch OK.

Copying and scanning

1	Log in at the terminal.
2	In the Main menu, touch Copying/Scanning.
3	If billing code entry screen opens, select or search for a billing code; then you are moved to copy screen.
4	On the MFP's control panel, select the options you want; then make the copies or scan your document. When you finish, touch End. The terminal automatically logs you out. NOTE: The terminal displays information about the copies or scans you made.
5	The terminal may or may not display more information about your session, depending on the way the terminal has been configured.

Print, copy and scan with credit balance

Display the current credit balance

1

Swipe your card on the card reader and/or enter other login information.

2

The current credit balance is written in the Main menu or Job menu close to your User name.

NOTE: The available balance consists of your personal balance and virtual balance minus the minimum balance set for your money account. If you are in a debt, zero is displayed.

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Print with credit balance

1	Print all your waiting jobs by pressing Print button or navigate to Job list to select jobs you want to print.


2	Once the job is printed, there is displayed consumed price and the credit balance is decreased. HINT: You could authenticate again to check your current credit balance.

3	When you try to print jobs, for which you don't have enough credit balance, the printing is refused. NOTE: Only the jobs that you have credit balance for are printed. The ones you do not have sufficient credit balance for are refused. NOTE: The negative account balance can be enabled. Contact your YSoft SafeQ administrator for more details.

Copy / scan with credit balance

1	Enter the copy / scan menu and start copying / scanning. After performing the copy / scan job, your credit balance will be decreased.


2	When you try to copy / scan job, for which you don't have enough credit balance, the copy / scan job is refused. NOTE: Only the pages that you have credit balance for are copied / scanned. The ones you do not have sufficient credit balance for are refused. There are some limitations depending on MFP blocking technology / cable . NOTE: The negative account balance can be enabled. Contact your YSoft SafeQ administrator for more details.

Forcible Terminal Professional session termination

External environment issues (network delays) can lead to Terminal Professional session being abruptly terminated. These issues and technology limitations do not always allow correct termination of printing, copying or scanning processes created during Terminal Professional session. These unfinished processes may interfere with further Terminal Professional sessions or may remain stuck until Y Soft SafeQ restart which may lead to unexpected behaviour. Y Soft SafeQ can enforce the termination of these processes by enabling forceQueueTermination system property. Termination is done on a best-effort basis and does not guarantee that printing, copying or scanning processes will be terminated. The correct processing of job accounting, correct processing of device counters, deleting temporary files, processing of payment system transactions and/or other operations cannot be guaranteed either.