Using YSoft SafeQ Embedded Terminal for Ricoh - ESA
Log in at the printer
To use YSoft SafeQ functions at the printer, you must first log in. The method you use depends on how the system is set up at your location.
Log in with a PIN or a card
Your system may be configured so that you can choose to log in either with a PIN or a card.
NOTE: The first time you use your card, register it as described in Register a new card at Ricoh printer.
1 | To log in, place your card on the card reader attached to the printer. |
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2 | Touch the icon on the left
If you want the printer to print all your unprinted jobs after you log in, check Print all. If you do not want the printer to print all your jobs, uncheck Print all.
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3 | Touch PIN text field or directly type your PIN using the printer's numeric keypad. (2 to 20 numbers). You can confirm inserted PIN by Login.
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4 | Confirm with OK.
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Log in with a username/password or a card
Your system may be configured so that you can choose to log in by entering your username and password or by swiping your card on the card reader.
NOTE: The first time you use your card, register it as described in Register a new card at Ricoh printer.
1 | To log in, place your card on the card reader attached to the printer.
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2 | Touch the icon on the left
If you want the printer to print all your unprinted jobs after you log in, check Print all. If you do not want the printer to print all your jobs, uncheck Print all.
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3 | Touch Username text field and type your username. Touch OK.
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4 | Touch Password and type your password. Touch OK.
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Log out
To log out, touch the Exit button in the right corner or place any card on the card reader (if a card reader is attached to the printer).
NOTE: If you do not log out, the printer automatically logs you out after a period of time set by your system administrator (typically 3 minutes).
| Touch Exit.
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Register a new card
The first time you use a card, use one of the methods described below to register it.
NOTE:: The method you use may depend on the way your system administrator has configured SafeQ. The terminal should ask you for a Activation Code or for a Username and password. This depends on SafeQ system configuration.
Locate your Card Activation Code
1 | Your Card Activation Code may appear in an email from SafeQ after sending first job to SafeQ or generated manually by administrator.
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2 | If your Card Activation Code was generated, it may appear in SafeQ web interface when you log in.
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Register a new card by entering your Card Activation Code
If you have a Card Activation Code, you can use this simple method to register your card.
1 | Swipe your card on the card reader attached to the printer.
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2 | Touch Card Activation Code button.
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3 | Touch Activation Code text field to get software keyboard or use hardware keyboard to insert Card Activation Code and then press Confirm.
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4 | If you have taken the first option then insert your Card activation code and confirm it with the OK button.
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5 | When the assignment process will be successful, you will be logged to the printer.
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Register a new card by entering your username and password
1 | Swipe your card on the card reader attached to the printer.
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2 | Touch Username & Password button.
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3 | Touch Login button.
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4 | Insert your Username and confirm it with the OK button.
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5 | Touch Password button.
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6 | Insert your Password and confirm it with the OK button.
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7 | When the assignment process will be successful, you will be logged to the printer.
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Select a billing code
In SafeQ Embedded Terminal, you can change billing codes in YSoft SafeQ application. You can choose different billing codes for different copy and scan jobs in one session.
NOTE: Your system may be set up to for you to select a billing code for the copies and scans you make. Use either of the methods described below to select your billing code.
Default billing code
1 | The default billing code is preselected immediately after login (in this case: 0: Default Project) Until you change it, all copies and scans will be accounted to your default billing code.
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Select the billing code directly after login
1 | The billing code screen appears directly after login.
Now you can:
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2 | Once the billing code is confirmed, it is displayed at the bottom of the screen.
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Select billing code
Confirm billing code selection
Navigate to billing code children (Only billing codes with + symbol have children)
Search for billing code
Navigate between billing codes pages
Return from deeper level
Select the billing code from the YSoft SafeQ application
1 | In YSoft SafeQ application select Billing codes from the menu.
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2 | Screen with billing codes is displayed.
Now you can:
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Search of billing code
1 | In YSoft SafeQ application select Billing codes from the menu.
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2 | Screen with billing codes is displayed. If you want to search billing codes, touch magnifier icon
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3 | Type name or number or text of billing code, which you want to search for and touch OK.
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4 | A result which matches your searching phase displays.
Now you can:
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Select billing code
Continue with scan or copy
1 | Once billing code is selected you can continue to Scan menu to start scanning with selected billing code.
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2 | OR Navigate to Copy menu and perform a copy job for selected billing code.
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Print all your print jobs in the queue
If you want the printer to automatically print all your unprinted jobs when you log in, follow these steps:
1 | Check Print all option.
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2 | Login to the printer.
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3 | YSoft SafeQ logs you in and the printer prints all your waiting prints.
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Select jobs to print
1 | Log in to Terminal Embedded: Log in and log out at the Ricoh printer.
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2 | Now Print job menu will be displayed. |
3 | Once the job is printed, it appears in Printed folder. This job can be reprinted in future.
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4 | You can also perform following actions in print menu:
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Select jobs you want to print and touch Print button.
Touch Print all button to print all your waiting jobs.
Select jobs and mark them as favorite (only in Waiting/Printed/Favorite and All in one layouts).
Select jobs and delete them.
Display more information about selected job.
Display antother pages of your job list.
Navigate to Waiting / Printed / Favorite folders.Incompatible jobs
1 | Send a few jobs to the SafeQ Log in to Terminal Embedded: Log in and log out at the Ricoh printer
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2 | When you have selected Print all option, only compatible jobs will be printed
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3 | Navigate to joblist You will see incompatible jobs grey out and marked with [ I ] symbol. You can print only compatible jobs. As displayed on picture below the printer supports only BW print, so color print jobs are incompatible and it is not possible to print them.
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Display detailed information about a print job
1 | Log in at the printer; navigate to YSoft SafeQ application
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2 | Select the job and touch Info icon
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3 | Touch the OK button to return to the Job list.
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Delete a print job
1 | Log in to Terminal Embedded: Log in and log out at the Ricoh printer and navigate to joblist: Select jobs to print at the Ricoh printer.
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2 | Touch jobs you want to delete.
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3 | Touch Delete icon
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Copy
If your system allows you to make copies, follow these instructions.
NOTE: If you have questions about whether or not you can make copies, contact your system administrator.
1 | Log in to Terminal Embedded: Log in and log out at the Ricoh printer.
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2 | When the Main menu appears, touch the Copy button on the printer panel.
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3 | OR Press Home button
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4 | Configure the copy options and start copying by pressing Start button.
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on the printer panel and select copy feature.
Scan
If your system allows you to scan, follow the instructions in this chapter.
NOTE: If you have questions about whether or not you can scan, contact your system administrator.
Display the Scan menu
1 | Log in at the printer.
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2 | If a billing code screen appears:
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3 | On the Main menu, touch Scan.
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| The Scan menu opens.
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Select scan options and making a scan
Available scanning options vary according to the YSoft SafeQ configuration at your location. To learn about your available scanning options, contact your system administrator.
To select scan options and make a scan, then follow these steps:
1 | Display the Scan menu.
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2 | Touch the scan workflow you want to use (for example, Scan to my folder) and start scanning by touching scan button
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3 | You can also do in scan menu:
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Place your document on the scanner and start scanning.
Edit scan settings (file format, color, resolution, simplex/duplex).
Edit scan parameters (scan sender, scan recipient, filename, ...).
Navigate to another pages of Scan workflow list.Edit scan parameters and scan settings
Your system may allow you to change scan workflow parameters. For example, if your available scan workflows include Scan to e-mail, you may be able to change the e-mail address to send the scan from or to.
Your system also allow to change scan workflow settings. For example the resolution, the file format of the scanned document, duplex / simplex settings or the color settings.
The available workflows and whether or not you can change their settings vary according to the way YSoft SafeQ is configured at your location. For more information, contact your system administrator.
NOTE: The example shown here is for Scan to e-mail, but the process is similar for editing other workflows.
1 | Touch the Scan to my email workflow.
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2a | Touch scan settings
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2b | Touch scan parameters
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button.
Select required settings for Color, File type, Duplex mode and Resolution.
Return back to Scan workflows list.
button.
Touch parameter name and add the value.
Display job summary
NOTE:
This feature is currently available only under Early Access Program and therefore requires special license.
The session summary window displays the total amount of print/copy/scan jobs performed in user's session. Together with this also the number of pages and price for each job category is displayed. The total price displays the sum of prices for each category.
NOTE: Job summary can be enabled by a configuration property "Enable YSoft SafeQ embedded terminal for Ricoh to show session summary before the user logs out" ( srteShowSessionSummary
) that can be found in System Settings / Terminal UI.
1 | Log out of the Terminal Embedded: Log in and log out at the Ricoh printer.
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2 | The session summary appears.
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3 | Tap on OK to close the session summary window and logout from the terminal. The session summary window is also closed automatically after 20 seconds.
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