This manual is also applicable for Develop and Olivetti devices.

Log in at the printer

To use the YSoft SafeQ functions at the printer, you must first log in. The method you use depends on how the system is set up at your location.

Log in with a PIN or a card

Your system may be configured so that you can choose to log in either with a PIN or a card.

NOTE: The first time you use your card, register it as described in Register a new card at the KM printer.

1

To log in, place your card on the card reader attached to the printer and go to next chapter.

OR

Touch PIN and continue to next step.

images/download/attachments/21955896/login_pin_no.png

2

Type your PIN and touch OK.

NOTE: You can also use the numeric keyboard on the printer.

images/download/attachments/21955896/login_pin_input.png

3

Touch Login.

NOTE: You can also set Print all value to print all compatible waiting jobs after logging in or not. For more information see: Print all your print jobs at the KM printer below.

images/download/attachments/21955896/login_pin_filled_no.png

Log in with a login name/password or a card

Your system may be configured so that you can choose to log in by entering your login name and password or by placing your card on the card reader.

NOTE: The first time you use your card, register it as described in Register a new card at the KM printer.

1	To log in, place your card on the card reader attached to the printer and go to next chapter. OR Touch Login and continue to next step.
2	Type your login name and touch OK.
3	Touch Password.
4	Type your password and touch OK.
5	Touch Login. NOTE: You can also set Print all value to print all compatible waiting jobs after logging in or not. For more information see: Print all your print jobs at the KM printer below.

Log out

To log out, touch the Access button (highlighted in the image) on the printer panel.

NOTE: If you do not log out, the printer automatically logs you out after a period of time set by your system administrator (typically 3 minutes). images/download/attachments/21955896/logout_zeus.png

Print all your print jobs in the queue

If you want to print all your unprinted jobs automatically after you log in, follow these steps:

NOTE: This option may not be available at your location. For more information, contact your system administrator.

1

Touch Print all - Yes on login screen before touching Login.

images/download/attachments/21955897/login_pin_filled_yes.png

2

Now you can fill in requred login information and touch Login or swipe card. YSoft SafeQ logs you in and the printer prints all your compatible waiting prints.

Register a new card

The first time you use a card, use one of the methods described below to register it.

NOTE: The method you can use may depend on the way your system administrator has configured YSoft SafeQ.

Register a new card by entering your username and password

1	Swipe new card on the card reader attached to the printer.
2	When card assignment screen is displayed, touch Login to assign card by entering username and password.
3	Type your username and touch OK.
4	Touch Password.
5	Type your password and touch OK.
6	Now touch OK. You will be logged in and new card will be assigned to your user account.

Register a new card by entering your Card Activation Code

If Card Activation Code has been assigned to you (it was received by email or it is displayed on YSoft SafeQ Web Interface Dashboard), you can use this simple method to register your card.

1	Swipe new card on the card reader attached to the printer.
2	When card assignment screen is displayed, touch Card Activation to assign card by entering Card Activation Code.
3	Type your Card Activation Code and touch OK.
4	Now touch OK. You will be logged in and new card will be assigned to your user account.

Select a billing code

NOTE: It is possible to select billing codes later in SafeQ Application menu (See: Selecting a billing code at the KM printer). Then for now, you can use default billing code and continue to the next chapter.

Your system may be set up to for you to select a billing code (project code) for the copies and scans you make. If this is the case, after you log in, the Billing code selection page opens. Use either of the methods described below to select your project.

In this examples following tree of billing codes will be used

0: Default Project
1: Financial
- 11: 2011
  - 111: invoices 2011
  - 112: orders 2011
- 12: 2012
  - 121: invoices 2012
  - 122: orders 2012
- 13: 2013
  - 131: invoices 2013
  - 132: orders 2013 (default billing code)
2: Development
- 21: Project 1
- 22: Project 2
- 23: Project 3
- 24: Project 4
3: Management

Using default billing code

1

When billing code screen appears and you want to use default billing code, which is displayed at the top of the screen, just touch OK and continue to device application main menu.

NOTE: You can use also Access button to continue to device application menu. For more information about HW buttons on device panel see: Hardware buttons on KM printer

NOTE: In the YSoft SafeQ Web Interface, you can define your own default billing code. See Quick Start Guide for End Users.

images/download/attachments/21955891/bc_default.png

Selecting billing code from a list

1	If you want to select billing code from a list touch List button at the end of a Browse field to show list of billing codes assigned to you.
2	If you want to select billing code from the current level, tap this billing code, touch OK and skip to step 4. If you want to know how to browse billing codes tree, tap 1: Financial, then OK and continue to step 3a. NOTE: You can move between pages with billing codes by tapping arrow buttons.
3a	For best demonstration of browsing billing code we will go from "1: Financial" to "131: invoices 2013" back to the "13: 2013". We've selected billing code "1: Financial". To show children of this billing code tap List button. NOTE: In the billing code tree you can see selected/displayed billing codes as highlighted. Then you can easily see current level. 0: Default Project 1: Financial 11: 2011 111: invoices 2011 112: orders 2011 12: 2012 121: invoices 2012 122: orders 2012 13: 2013 131: invoices 2013 132: orders 2013 2: Development 21: Project 1 22: Project 2 23: Project 3 24: Project 4 3: Management
3b	Children of "1: Finance" billing code displays. Tap "13:2013" billing code and tap OK. 0: Default Project 1: Financial 11: 2011 111: invoices 2011 112: orders 2011 12: 2012 121: invoices 2012 122: orders 2012 13: 2013 131: invoices 2013 132: orders 2013 2: Development 21: Project 1 22: Project 2 23: Project 3 24: Project 4 3: Management
3c	To show children of "13: 2013" billing code tap List button. 0: Default Project 1: Financial 11: 2011 111: invoices 2011 112: orders 2011 12: 2012 121: invoices 2012 122: orders 2012 13: 2013 131: invoices 2013 132: orders 2013 2: Development 21: Project 1 22: Project 2 23: Project 3 24: Project 4 3: Management
3d	Children of "13: 2013" billing code displays. Now we are at the lowest level of billing code tree. Our target is to select "13:2013" billing code, then we have to go one level up, then parent level represented by first line and tap OK. 0: Default Project 1: Financial 11: 2011 111: invoices 2011 112: orders 2011 12: 2012 121: invoices 2012 122: orders 2012 13: 2013 131: invoices 2013 132: orders 2013 2: Development 21: Project 1 22: Project 2 23: Project 3 24: Project 4 3: Management
3e	Now billing code "1: Finance" billing code was selected, then we have to tap List button again to display children of this billing codes. 0: Default Project 1: Financial 11: 2011 111: invoices 2011 112: orders 2011 12: 2012 121: invoices 2012 122: orders 2012 13: 2013 131: invoices 2013 132: orders 2013 2: Development 21: Project 1 22: Project 2 23: Project 3 24: Project 4 3: Management
3f	Now finally we can select "13: 2013" billing code and touch OK to confirm it. 0: Default Project 1: Financial 11: 2011 111: invoices 2011 112: orders 2011 12: 2012 121: invoices 2012 122: orders 2012 13: 2013 131: invoices 2013 132: orders 2013 2: Development 21: Project 1 22: Project 2 23: Project 3 24: Project 4 3: Management
4	If the selected billing code you want to use, tap OK to continue to device application main menu. Otherwise go back to step 2. NOTE: You can use also Access button to continue to device application menu. For more information about HW buttons on device panel see: Hardware buttons on KM printer

Searching of billing codes

1	If you want to search for billing code touch keyboard button on the left from search button.
2	Type ID (number) or description (name) of billing code, which you want to search for and touch OK. (In this example "2013").
3	Now touch Search
4	Results which match your searching phase will be displayed. In brackets after billing code name, you can see path of all parental billing codes. NOTE: In our case the path of all parental billing codes is represented by numbers of billing codes, but it depends on the way, how the SafeQ system is configured. Now you can: Select one of the billing codes from the search result, touch OK and continue to next step. OR Touch Cancel, if you want to change your searching phase and repeat steps 1 to 4.
5	Now your billing code is selected. Touch OK to continue to device application main menu. NOTE: You can use also Access button to continue to device application menu. For more information about HW buttons on device panel see: Hardware buttons on KM printer

Selecting billing code by direct entering its ID or description

Konica Minolta devices offers another way how to select billing code. If you know exact ID (number) or description (name) of billing code, you can enter it in search window and touch and confirming it without searching of browsing lists.

1	If you want to enter exact ID or description of billing code, touch keyboard button.
2	Type exact ID (number) or description (name) of billing code, which you want to search for and touch OK. (In this example "131" as a ID or "invoices 2013" as a description).
	OR

3	Now touch OK.
	OR

4	If your input will match any ID (number) or description (name) of billing code, device menu will be displayed and matched billing code will be selected. Otherwise an error message appears and you have to repeat these steps again.

Select jobs to print

1	Log in to Terminal Embedded: Logn and log out at the KM printer. If billing code screen appears, follow steps in Select a billing code at the KM printer - KM interface.
2	On the Main Menu screen, touch SafeQ Print. NOTE: Your screen may looks like different as shown here, depends on administrator settings.
3	Now Print job menu will be displayed. Select jobs you want to print and touch Print button.
4	Once the job is printed, it appears in Printed folder. This job can be reprinted in future. NOTE: This behavior may not be available. It depends on configuration of your YSoft SafeQ.
5	You can also perform following actions in print menu: Select jobs you want to print and touch Print button. Touch Print all button to print all your waiting jobs. Display antother pages of your job list. Navigate to Waiting / Printed / Favorite folders. Select jobs and mark them as favorite (only in Waiting/Printed/Favorite and All in one layouts). Select jobs and delete them. Display more information and print job preview about selected job.

Incompatible jobs

1

Send a few jobs to the SafeQ system.

Log in to Terminal Embedded: Log in and log out at the KM printer and navigate to joblist: Select jobs to print at the KM printer.

2

If you have incompatible jobs, they will be marked with red cross. You cannot print incompatible jobs.

As displayed on picture below the printer supports only BW print, so color print jobs are incompatible and it is not possible to print them.

NOTE: It is possible that another printer supports such kind of your print jobs (depends on administrator settings for each printer). So it is recommended to try another printer in your company and repeat steps above.

images/download/attachments/25625786/MWSnap260.png

Display detailed information about a print job

1

Log in to Terminal Embedded: Log in and log out at the KM printer and navigate to joblist: Select jobs to print at the KM printer.

2

Touch Info button next to the job to view jobs details.

images/download/attachments/25625790/MWSnap258.png

3

Job details and preview of the first page of print job displays.

Touch OK button to exit.

images/download/attachments/25625790/MWSnap259.png

Delete a print job

1

Log in to Terminal Embedded: Log in and log out at the KM printer and navigate to joblist: Select jobs to print at the KM printer.

2

Touch the job(s) you want to delete and touch Delete icon .

NOTE: If you delete a job, you will not be able to reprint it in future.

images/download/attachments/25625784/MWSnap256.png

3

Touch Yes button to confirm this action.

images/download/attachments/25625784/MWSnap257.png

Select a billing code in SafeQ Application

In SafeQ Embedded Terminal, you can change billing codes in YSoft SafeQ print menu, then you can choose different billing codes for different copy and scan jobs in one session.

NOTE: Your system may be set up to for you to select a billing code for the copies and scans you make. Use either of the methods described below to select your billing code.

Select the billing code from a list

1	In YSoft SafeQ print application select Billing codes from the menu.
2	Screen with billing codes is displayed. Here you can: Touch + button to see list of children billing code (lower level). Touch Back button to see list of parent billing codes (higher level). Touch Arrow buttons to list pages of billing codes in actual level. Touch text field to enter searched phrase. Touch Magnifier button to start searching. Touch Cancel button to stop searching and return to Billing codes list.
3	If you have found your billing code in the list, just press the billing code name to select it. The selected billing code will be highlighted.
4	Now you can see newly selected billing code in the bottom of the screen.

Default billing code

1	The default billing code is preselected immediately after login (in this case: 0: Default Project) Until you change it, all copies and scans will be accounted to your default billing code. NOTE: Your default billing code can be changed in YSoft SafeQ web administration interface.

Search of billing code

1	In YSoft SafeQ application select Billing codes from the menu.
2	Screen with billing codes is displayed. If you want to search billing codes, touch text field to enter searched phrase.
3	Type name or number or text of billing code, which you want to search for and touch OK.
4	The searched phrase appears in text filed. Start searching by tapping Magnifier button. Touch Magnifier button to start searching.
5	A result which matches your searching phase is displayed. Now you can: Select one of the billing codes from result. Touch Arrow buttons to list pages. Touch text field if you want to change your searching phrase. Touch Cancel button to stop searching and return to Billing codes list.
6	The selected billing code will be highlighted.

Continue with scan or copy

1

Once billing code is selected you can continue to Scan menu or Copy menu to scan or copy to selected Billing code.

Navigate to main menu using HW home button

images/download/attachments/25625788/Capture.PNG

2

Select SafeQ Scan or Copy application

images/download/attachments/21955895/main_menu.png

Copy

If your system allows you to make copies, follow these instructions.

NOTE: If you have questions about whether or not you can make copies, contact your system administrator.

1

Log in to Terminal Embedded: Log in and log out at the KM printer

If billing code screen appears follow steps in Select a billing code at the KM printer - KM interface.

2

On the Main Menu screen, touch Copy.

NOTE: Your Main Menu screen may not look exactly like the one shown here.

images/download/attachments/21955895/main_menu.png

3

Select number of copies by pressing number on keypad and select copy settings by touching available options.

Then press Start button on the printer panel to start copying. For more information about HW buttons on device panel see: Hardware buttons on KM printer

images/download/attachments/21955895/copy_menu.png

Scan

If your system allows you to scan, follow the instructions in this chapter.

NOTE: If you have questions about whether or not you can scan, contact your system administrator.

Scan Workflows list

1	Log in to Terminal Embedded: Log in and log out at the KM printer. If billing code screen appears, follow steps in Select a billing code at the KM printer - KM interface.
2	On the Main Menu screen, touch SafeQ Scan. NOTE: Your Main Menu screen may not look exactly like the one shown here.
3a	The Scan workflows screen displays. NOTE: When you see Quick scan workflow and Expert scan workflow, skip to step 3b. NOTE: Availability of scan workflows may vary according to the YSoft SafeQ configuration at your location. To learn about your available scanning options, contact your system administrator. Touch one of scan workflows and now you can: Touch Scan button to perform scan with default workflow parameter and scan settings. You scanning starts immediately. Touch Scan settings button, if you want to change parameters like sender, recipient, scan file name, resolution, color, etc. (described in step 4a) Display another pages of your scan workflows.
4a	After touching Scan setting button, screen with scan workflow settings is displayed. Now you can: Touch Scan button to start scan. Touch Cancel button to return to Scan workflow list. Change value of scan settings. NOTE: When arrows are grey colored, the value is locked and cannot be changed. Touch text field of the scan parameter to change value. NOTE: Text field marked with asterisk * is mandatory and must be filled in before scanning starts Display another pages of your scan workflow parameters.

Quick workflows and Expert workflows lists

3b

The Quick scan workflows screen displays.

NOTE: Availability of scan workflows may vary according to the YSoft SafeQ configuration at your location. To learn about your available scanning options, contact your system administrator.

Quick scan workflows screen does not have possibility to change scan settings:

You can:

Touch one of scan workflows and your scanning starts immediately.

images/download/attachments/21955790/arrows.png Display another pages of your scan workflow list.

images/download/attachments/21955790/quick_expert.png Switch between Quick and Expert workflows

images/download/attachments/21955902/MWSnap279.png

4b

The Expert scan workflows screen displays.

Now you can:

Touch one of scan workflows and scan setting screen will be displayed.

images/download/attachments/21955790/arrows.png Display another pages of your scan workflow list.

images/download/attachments/21955790/quick_expert.png Switch between Quick and Expert workflows

images/download/attachments/21955902/MWSnap280.png

5b

After touching Scan workflow from the Expert workflows screen, scan settings screen is displayed.

Now you can:

images/download/attachments/21955790/scan_button.png Touch Scan button to start scan.

images/download/attachments/21955790/back_button.png Touch Cancel button to return to Expert workflow list.

images/download/attachments/21955790/arrows-scan.png Change value of scan settings. NOTE: When arrows are grey colored, the value is locked and cannot be changed.

images/download/attachments/21955790/workflow_field.png Touch text field of the scan parameter to change value. NOTE: Text field marked with asterisk * is mandatory and must be filled in before scanning starts

images/download/attachments/21955790/arrows.png Display another pages of your scan workflow parameters.

images/download/attachments/21955902/MWSnap285.png

Print, copy and scan with credit balance

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