About the Printers list

Use the Printers list to define and manage multifunction printers (MFPs) and other printers and copiers that are tracked and controlled by YSoft SafeQ. Every printer/copier for use with YSoft SafeQ must be listed in the Printers list before it can work with YSoft SafeQ.

Devices can be sorted into groups – either logical, in a desired structure, or physical – by individual print spoolers.
The Printers list is a key requirement for all YSoft SafeQ features.

For more information about individual device settings, see Adding and editing printers.
For information about sorting devices into groups, see Creating device groups.
Information and screen descriptions vary according to your YSoft SafeQ configuration and/or license.

Displaying the Printers list

In the YSoft SafeQ Web Interface, select Devices > Printers.

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The page is divided into three parts. (Each part is described in detail below.)

The left area displays device groups (virtual or physical remote servers). NOTE: This list is not available in all YSoft SafeQ configurations.
The right area displays all connected printers. Every printer/copier for use with YSoft SafeQ must be included here.
The top area allows to apply search filters, and perform additional Actions.

NOTE: You can change size of left and right panel by re positioning the divider between them via mouse drag and drop. Divider position setting is saved for each user separately.

Using the list of printers

On the Printers page, the list of printers provides a quick overview of all printers/copiers registered in the YSoft SafeQ system.

NOTE: Descriptions of individual items (for example, the meanings of the Description, Backend, and Type headings) are available in Adding and editing printers.

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Available actions:

	Action	Description
	Device not activated	This device has not been used and was not activated yet. Device name is in gray color.
	Correctly installed embedded terminal	Embedded terminal is correctly installed.Clicking on icon opens window with device's embedded terminal. Device name is in black color.
	Problem with terminal embedded settings	There is a problem with terminal embedded settings. Clicking on icon opens window with device's embedded terminal. Device name is in red color.
	Open device interface	Opens the printer's Web interface, by means of http://<device_ip>/
	Test accounting driver	Tests the accounting driver responsible for Office Print Tracking. Accounting drivers are described in Adding and editing printers.
	Last 10 print jobs	Displays a list of the last 10 print jobs produced on the printer. This information serves only as a quick reference to the latest activity managed by YSoft SafeQ on the selected printer.
	Adding and editing printers	Opens a page where you can edit YSoft SafeQ settings for the printer.
	Remove device	Removes the device from the system. NOTE: The device is not physically removed from the database; it is simply flagged as "deleted". This means that the device is available for reporting purposes but not for any other YSoft SafeQ functions. However, you cannot undo device removal.
	Batch actions	Check this box for every device you want to apply a selected action to.

Using the list of device groups

On the *Printers *page, the device group list provides a quick overview of device groups, and options to structure devices into physical or logical groups for better orientation.

Several types of device groups are available, each indicated by a different symbol.

NOTE: Depending on your YSoft SafeQ configuration and license, some (or all) types may not be available.

	CML server or cluster	The central YSoft SafeQ server (the CML server) (see YSoft SafeQ Server).
	Virtual group	A virtual group to organize printers directly connected to the YSoft SafeQ CML server. You can create any number of virtual groups to logically sort printers directly connected to the YSoft SafeQ CML server. For example, you could create a different virtual group for each floor of your building.
	ORS	An Offline Remote Spooler (see Distributed Server System - Private Cloud). This group is automatically created the first time an ORS connects to the YSoft SafeQ CML server (if there are available licenses). All printers registered to this group are managed by the respective ORS server.
	Job roaming group	A group of remote spoolers used for Near Roaming (YSoft SafeQ ORS clustering), a feature of Print roaming.

Available actions:

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	Action	Description
	ORS status	Displays connection information about the ORS server: IP address, ORS version Connection status (connected, disconnected) Time of last availability (when the ORS server has been connected)
	Group editor	Opens a page where you can edit and change settings for the selected group.
	Remove group	Removes the group from the system. Only groups without registered printers can be removed. You must either delete the group's printers or move them to another group (see Available Actions) before you can remove the group.
	Batch actions	Enables batch actions for the group. See "Available actions", below.

Searching for specific device groups or printers

On the Printers page, you can use search filters to quickly access device groups and printers.

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Filter Name	Filter Description
Device properties	Restrict the list of terminals to a specific device based on: Name Description IP address Location Equipment number Maintenance contract number Accounting driver Accounting driver for counters collection
Group or ORS name	Restrict the list of terminals to a specific Group/ORS name based on: Name Spooler IP address Spooler GUID
Terminal type	Restrict the list of terminals to a specific terminal type with following states: Regardless of terminal Embedded: In any state Embedded: Sucessfully installed Embedded: Required reinstallation Embedded: Not enabled Hardware: Professional Hardware: Ultralight
Queue	Restrict the list of terminals to a device which used queues or terminals based on: Direct queue name Terminal Professional serial number Terminal Ultralight serial number
Search in group	If field is checked all search results will be sorted via their parent group and you can browse through them. All results will be listed on one page regardless of group if field is unchecked. In this case group information will be at the start of each record and it can be used to display rest of the group content.
Clear button	Cancels any selected filter and refreshes page with devices.

Actions available on the Printers page

To display options for adding a new printer or device group, on the top right side of the page, click Items.

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Available actions in the Items section:

Action	Description of the action
Add new device	Add a new printer to YSoft SafeQ. For details, see Adding and editing printers.
Add new device from template	Add a new printer to YSoft SafeQ based on an existing template. For details, see Adding and editing printers and Device Templates.
Add new group	Add a new virtual device group. For details, see Creating device groups.

To display other options, on the top right side of the page, click Actions.

Embeded terminals
Open embedded terminals installation monitor	Displays an overview of any pending embedded terminal deployment activity.
Reinstall embedded terminal for selected devices	Select devices (via checkbox next to the device's record) and use this action to reinstall embedded terminal for these devices. This action can be used for example when reinstallation of multiple devices is required by change in the system configuration or after application of the new embedded terminal settings via Tools - Batch editing page. Only devices in selected device group will be reinstalled. Embedded terminals are reinstalled in small batches. You can set how big this batch is in System settings (expert option "bulkEmbeddedReinstallationBatchSize", default batch size is set to five devices). NOTE: To reinstall all embedded terminals in all device groups, follow these steps: In select box Terminal select Embedded: In any state Uncheck Search in groups In Actions ... menu, select Select all devices In Actions ... menu, select Reinstall embedded terminal for selected devices
Uninstall embedded terminal from selected devices	This action works exactly the same as Reinstall embedded terminal for selected devices (see above). Only difference is that this action does not reinstall embedded terminals but remove them from the devices. Same order of steps and principles applies.
Hardware terminals
Schedule firmware update	An windows for scheduling updates will be opened.
Groups/ORS
Select all groups	Selects all device groups. NOTE: This action is not available in all YSoft SafeQ configurations.
Move ORS to another job roaming group	Moves the selected ORS device group to a defined job roaming group. NOTE: This action is not available in all YSoft SafeQ configurations.
Export group list to CSV	Exports the list of groups to the file DevicesGroupsList.csv. The CSV file contains: Group Name, Group Type (ORS, CML), ORS version if available, ORS IP address if available, Number of devices registered to the group, ORS server GUID if available, spooler limit for ORS if available. You can select the character set encoding for the exported file. NOTE: This action is not available in all YSoft SafeQ configurations.
Device
Duplicate selected device	Duplicates selected device with all settings, except unique ones (e.g. IP address, HW terminal serial number, direct queues, etc.)
Exchange selected device	Deletes selected device, and creates new one with same settings, except unique ones (e.g. e quipment number, m aintenance contract number ). You will have to repair data, and the new device will appear in statistics. For more info about data repair see: Data Repair
Devices
Select all devices	Selects all the printers in the opened group.
Delete selected devices	Removes the selected printer(s) (after confirmation).
Move devices to new group	Creates a new device group (virtual or ORS) and moves all selected printers to this group. NOTE: Any registered embedded terminals must be redeployed after you perform this action. NOTE: This action is not available in all SafeQ configurations.
Move devices to another group	Moves all selected printers to another device group (virtual or ORS). NOTE: Any registered embedded terminals must be redeployed after you perform this action. NOTE: This action is not available in all YSoft SafeQ configurations.
Move devices to new monitor	Creates a new Local Device Monitor and groups selected printers into it. This applies only to printers added automatically via the YSoft SafeQ Local Spooler Monitor.
Move devices to another monitor	Groups selected printers into a new Local Device Monitor. This applies only to printers added automatically via the YSoft SafeQ Local Spooler Monitor.